Administrative Assistant - Maine Street Solutions

Verrill; Augusta (ME); On-site; USD 38,572 - 44,083; Full time

Job summary

Verrill in Augusta, ME is seeking an Administrative Assistant to support the government affairs and public relations team. This full-time, hourly role involves coordinating with associations, managing membership records, and producing legislative materials.

The ideal candidate brings strong Microsoft Office skills and meticulous attention to detail, with excellent communication and organizational abilities. Join a collaborative, professional environment with growth opportunities.

Qualifications

• Experience as an Administrative Assistant or in related roles.
• Strong computer skills including Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent attention to detail with solid communication, organizational, and project management abilities.

Responsibilities

• Maintain and update membership records and databases.
• Serve as primary contact for member and client communications.
• Support membership recruitment, engagement, and retention efforts.

Skills

Administrative experience

Advanced computer skills

Attention to detail

Communication skills

Project management

Team support

Tools

Outlook

Word

Excel

PowerPoint

Job description

Job Details

Job Location: Augusta Office - Augusta, ME 04332

Position Type: Full Time

Salary Range: $28.00 - $32.00 Hourly

Maine Street Solutions, a public affairs and consulting service subsidiary of Verrill LLP, one of Maine's largest law firms, is seeking an Administrative Assistant for our Augusta, Maine office. Maine Street Solutions offers the opportunity to do meaningful work alongside exceptional colleagues in a collaborative, supportive, and professional environment. We are committed to attracting talented individuals who are dedicated to excellence, client service, and continuous growth and development in their careers.

Position Overview and Responsibilities

This role is a full-time, hourly position supporting the government affairs and public relations team, as well as coordinating activities related to associations for Verrill’s clients including the Maine Renewable Energy Association.

• Maintaining and updating membership records and databases.
• Serving as the primary point of contact for member and client communications.
• Supporting membership recruitment, engagement, and retention efforts.
• Tracking and collecting membership dues.
• Planning and coordinating events and member programs.
• Scheduling and coordinating membership calls and meetings.
• Managing ethics and lobbying compliance reporting.
• Assisting with timekeeping, tracking, and data entry.
• Preparing and distributing print and digital materials related to legislative activities, including testimony, floor documents, and other advocacy materials.
• Coordinating meetings between team members, legislators, and clients.
• Running occasional business-related errands (court filings, supplies, etc.).
• Providing administrative and project support as needed.

Day-to-Day Office Operations

• Managing office supplies and equipment (phones, printers, etc.).
• Processing incoming mail.
• Coordinating food orders for meetings.
• Maintaining office space.

Preferred Experience and Qualifications

• Experience as an Administrative Assistant and/or with trade associations, marketing, communications, public relations, or event planning.
• Advanced computer skills (including Outlook, Word, Excel, and PowerPoint).
• Exceptional attention to detail, with strong communication, organizational, and project management skills, and the ability to manage multiple priorities effectively.
• Exceptional client service and team support skills.
• Proactive approach and a willingness to contribute whenever necessary.

Compensation and Benefits

The anticipated hourly range for this position is $28.00 - $32.00. This is Verrill’s good faith estimate of the compensation for the position at the time of this posting for the indicated location. Final base compensation will be determined by several factors including, but not limited to skills, experience, job-related qualifications, and other market factors. This rate represents only one component of a comprehensive compensation and benefits package at Verrill.

Verrill is an equal opportunity employer. We encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military status, protected veteran status, and other statuses protected by law.

Applications will be reviewed in the order they are received, and the position will remain open until filled. If you need assistance with the application process, please reach out to the Talent Acquisition Team.