Administrative Assistant - Legal

Peta International; Washington (District of Columbia); On-site; USD 27,552 - 33,062; Full time

Job summary

Peta International in Washington, DC is seeking an Administrative Assistant to support the Corporate Legal Affairs division.

You will assist the General Counsel and Corporate Paralegal with planned giving communications, document review, contract addenda, filings, and records management while coordinating correspondence with external parties.

Qualifications

• Associate’s degree with five years of related experience or a bachelor’s degree with three years of related experience.
• Excellent written and verbal communication skills.
• Proven organizational skills and attention to detail.
• Ability to manage multiple tasks within tight deadlines.
• Experience with Microsoft 365 programs.

Responsibilities

• Support General Counsel with operations of the Corporate Legal Affairs division.
• Assist Corporate Paralegal and Legacy Realization Coordinator with planned giving communications.
• Draft and incorporate template addenda into simple contracts.
• Process time-managed contract database requests and maintain records.
• Review lobbying activity data and file required registrations.

Skills

Written and verbal communication

Organizational skills

Attention to detail

Multitasking

Education

Associate’s degree

Bachelor’s degree

Tools

Microsoft 365

Job description

Description

Position Objective:

To support the Corporate Legal Affairs division of the Legal Department by providing administrative services on a wide range of corporate matters that arise during the conduct of the charitable programs of the organization and its supported organizations

Primary Responsibilities and Duties:

• Support the General Counsel with their management of the operations and affairs of the Corporate Legal Affairs division under their supervision
• Assist the Corporate Paralegal and Legacy Realization Coordinator by processing planned giving communications, including:
  • Reviewing and summarizing documents such as wills, trusts, deeds, and correspondence
  • Reviewing, suggesting revisions to, and preparing for the General Counsel’s signature receipts, releases, indemnification agreements, and other legal instruments
  • Preparing, sending, and filing correspondence and other communications, application and distribution forms, and legal instruments
  • Communicating with external representatives overseeing gifts and asset distribution, including professional and lay executors, administrators and trustees, and attorneys and corporate fiduciaries
  • Maintaining accurate records of legacies and efforts in furtherance of their realization
• Drafting and incorporating template addenda into simple contracts
• Processing requests relating to and maintaining the organization’s time-managed contract database
• Reviewing reported lobbying activity data, and drafting and submitting lobbyist registration and activity disclosure forms
• Processing the Legal Department’s invoices and credit card reports
• Reviewing and returning or routing voicemail messages as needed
• Processing the Legal Department’s mail
• Perform any other duties assigned by the supervisor

Requirements

• An associate’s degree and five years of experience in the areas identified under Primary Responsibilities and Duties, or a bachelor’s degree and three years of experience in those areas
• Ability to work in the organization’s Washington, D.C. office daily
• Demonstrated effective written and verbal communication skills
• Proven organizational skills and attention to detail
• Demonstrated ability to handle multiple tasks within strict time constraints
• Experience with Microsoft 365 programs
• Commitment to the objectives of the organization

The hourly pay range for this position is $19.61 - $23.79. The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidate’s experience and the cost of living in the area in which the candidate will live and work.

A list of benefits available to qualified employees is available here.

Application Deadline:

Applications for this position will be accepted until August 21, 2026.

We may fill this job opening before the deadline if we find a qualified candidate.