Administrative Assistant - Legal

2010 Suncor Energy (U.S.A.) Inc.; United States; On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Annual incentive bonus program

401(k) plan with company match

Pension plan

Job summary

Suncor Energy Inc. seeks a skilled Legal Assistant to support our U.S. legal office in Denver, CO. The role focuses on drafting, reviewing, and finalizing a range of legal documents, maintaining files, and supporting attorney calendars and invoicing.

The position requires five years’ legal support experience, strong written and verbal communication, and proficiency with MS Office and legal software tools. Competitive salary and comprehensive benefits are offered within a 40-hour work week.

Qualifications

• Five+ years of experience as a legal assistant in a large firm or in-house setting.
• High School Diploma or GED.
• Strong interpersonal, communication, organizational and time management skills.
• Ability to draft, review, and revise legal correspondence and basic documents.
• Proficient with MS Word, Excel, PowerPoint and related tools; familiarity with SAP, Workday, Concur and CounselLink.

Responsibilities

• Act as the primary administrative contact for the U.S. legal function.
• Maintain and coordinate file and records management.
• Draft, review, revise and finalize correspondence, form agreements and governance documents.
• Coordinate mail, courier services, and filings through CT Corp., including lawsuits.
• Manage attorney calendars, scheduling, travel, and meetings.
• Oversee legal and billing software vendors, including CounselLink and LexisNexis.
• Track vendor information, rates, and related analyses.
• Assist with legal budgeting and expense reporting.
• Support surety bonds, UCC filings, and related processes.
• Assist with hearing and trial preparation and special projects.

Skills

Five years of experience

Interpersonal Skills

Time management

Drafting & editing

Independent yet collaborative

Communication

Education

High School Diploma or GED

Tools

SAP

Workday

Concur

CounselLink

Job description

At Suncor, we produce and provide energy. When you join Suncor, you become part of a company that has built a solid foundation for both business and employee success. We are a place where talented people thrive. As part of our team, you play a vital role in delivering energy we all rely on, and you'll make a meaningful impact in the communities where we live and work. We are seeking a Legal Assistant in Denver, Colorado. In this role, you will provide lead administrative support for our U.S. legal office, including document drafting and review, providing attorney support, managing digital and physical files, and managing invoicing and payment processes. This role entails multi-tasking, and requires exceptional communication, inter-personal skills, writing skills, collaboration, and teamwork, often in a time-sensitive environment.

Salary Range: $75,000 to $90,000 annually and an annual incentive program Salary ranges are included for job postings where required by law. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

What we offer:

• Annual incentive bonus program with a 20% target
• 401(k) plan with up to a 6% vested match, pre-tax, Roth, and post-tax options
• an automatic 1.5% profit sharing contribution
• Suncor-funded cash balance defined benefit pension plan (vests in 3 years)
• Competitive and flexible employee benefits package that can be adjusted to suit the changing needs of your life, including:
• 3 medical options (including HSA and FSA options)
• 2 dental options
• vision coverage
• an Employee Assistance Plan
• Generous time-off: Vacation program (based on credited prior experience) as well as 12 additional personal paid time off days annually
• Talent development programs: Internal mobility, succession planning, and employee training and development programs are just a few ways we’re dedicated to your development

Minimum Requirements:

• Five years of experience as a legal assistant in large firm private practice or an in-house environment, preferably in corporate, transactional, or litigation practices
• A High School Diploma or General Education Diploma (GED)
• Exceptional interpersonal, communication, organizational and time management skills
• High integrity, positive attitude, ability to work independently and collaboratively in a team environment
• Exceptional skills in drafting, reviewing, and revising correspondence and basic documents
• High proficiency with digital tools (MS Word, Excel, PowerPoint) and knowledge of SAP, Workday, Concur and CounselLink
• High degree of flexibility, agility, and the ability to readily adapt to changes in Suncor’s business priorities and plans
• Ability to exercise considerable discretion and judgement, including in dealing with confidential information

We acknowledge the value of transferrable skills.

Responsibilities:

• Act as primary administrative point of contact for U.S. legal function
• Maintain and coordinate file and records management
• Draft, review, revise, and finalize correspondence, form agreements, corporate governance documents (e.g., minutes), and certain filings
• Coordinating mail, courier services, and receipt of notice of filings/service through CT corp., including lawsuits
• Manage attorney calendars, meeting scheduling and logistics, deadline scheduling, and travel
• Manage legal and billing software vendors, including CounselLink and LexisNexis
• Track historical legal vendor information, rates, discounts; conduct related analysis
• Assist with the development and management of legal budget, as well as prepare and submit expense reports, monthly and quarterly reports
• Support surety bonds, UCC filings, and related processes
• Assist with hearing and trial preparation and special projects, such as litigation, transactional matters, and document productions

Location and other Key Details:

You will work out of our Refinery Business Center building (LEED Silver), built in 2010, located in Commerce City, CO, adjacent to Denver Hours of work are a regular 40-hour work week, Monday to Friday, with the potential for extended work hours based on business needs

In alignment with Suncor’s value of Safety Above All Else, we conduct pre-employment drug testing, employment verification, education verification, background checks, and other pre-employment assessments as a condition of employment

Suncor is committed to providing equal opportunities for employment and building an inclusive, results-oriented and high-performance culture where all members of our team feel safe, valued and respected. We’re aware job seekers have received false employment offers from accounts posing as Suncor. All candidates are required to participate in our formal recruitment process – learn more.

At Suncor, our vision is to be Canada’s leading energy provider respected for our people, performance, sustainability and relationships that together create value-added contributions to society, communities, customers and shareholders.

Top Employer: Suncor Energy Inc.