Administrative Assistant - Legal

Munich Re Group; Princeton (NJ); On-site; USD 62,000 - 88,000; Full time

Job summary

Munich Re America Services, Princeton, NJ, is seeking a Legal Administrative Assistant to provide comprehensive support to the Legal Department. The role requires proactive organization, discretion with confidential information, and strong coordination of meetings and documents.

The position emphasizes handling complex projects, maintaining filing systems, and aiding with presentations and communications while working with limited supervision. Travel up to 10% may be required.

Qualifications

• Bachelor's degree or equivalent work experience required.
• 3+ years of experience in a legal/administrative environment preferred.
• Strong written and verbal communication skills; ability to manage confidential information.

Responsibilities

• Provide comprehensive administrative support to the Legal Department.
• Organize and maintain department legal files and calendars.
• Coordinate meetings, agendas and materials; support presentations and reports.
• Handle confidential information with discretion and professionalism.
• Assist with process improvements and department operations.

Skills

Clear verbal and written communication

Excellent organizational skills

Discretion with confidential info

Strong proofreading

Multitasking in fast-paced settings

Education

Bachelor's Degree or equivalent

Tools

Microsoft Office

Job description

Applicants must be authorized to work in the United States on a permanent basis without requiring employer sponsorship now or in the future.

At this time, we are unable to consider candidates who require current or future sponsorship, including Optional Practical Training (OPT) or Curricular Practical Training (CPT).

We are adding to our diverse team of experts and are looking to hire those who are committed to building a culture that enables the creation of innovative solutions for our business units and clients.

The Company

Munich Re America Services (MRAS) is a shared service organization that delivers services to all Munich Re US P&C Companies and other group entities.

As a member of Munich Re's US operations, we offer the financial strength and stability that comes with being part of the world's preeminent insurance and reinsurance brand. Our risk experts work together to assemble the right mix of products and services to help our clients stay competitive - from traditional reinsurance coverages, to niche and specialty reinsurance and insurance products.

• Job Summary

  The Legal Administrative Assistant provides comprehensive administrative and operational support to the Legal Department. This role ensures smooth and efficient running of the department through efficient coordination of department activities, meeting, communications, records, and administrative processes. The Legal Administrative Assistant is expected to be proactive, have strong organizational skills, exceptional attention to details, and the ability to manage multiple projects while handling confidential information with discretion.

  Responsibilities

  • Provides comprehensive administrative support to the team by preparing legal documents and communications
  • Organizes and maintains department legal files, ensuring they are up-to-date and easily accessible
  • Manages team calendars, scheduling, meeting logistics, and communication for the department
  • Schedules and coordinates meetings and events to include preparing agendas, and materials
  • Identifies areas for process/efficiency, proposing solutions, and implementing improvements to administrative processes, and department operations
  • Supports the preparation of presentations, reports, communications, and other business materials
  • Works with limited supervision, manages complex projects, performs analyses, exercises strong judgement and discretion
  • Handles sensitive and confidential information with the highest level of professionalism and discretion
  • Performs other duties as assigned and in coordination with supervising attorney

  Qualifications

  Successful candidates will possess the following skills/capabilities:

  • Bachelor's Degree preferred or equivalent work experience
  • 3 or more years of experience
  • Clear verbal and written communication skills
  • Ability to maintain paper and digital filing systems, manage calendars, and schedule appointments
  • Proficient in use of office software including Microsoft Office and related products, operating printers, scanners and other office equipment
  • Attention to detail including proofreading documents, ensuring data accuracy, and handling sensitive information with confidentiality
  • Time management skills including prioritizingdaily tasks, meeting tight deadlines, and multitasking in fast-paced settings
  • Ability to address and resolve day-to-day office challenges
  • Possess a polite, patient and professional demeanor when interacting with colleagues and stakeholders
  • Ability to travel nationally; up to 10%

The Company is open to considering candidates in Princeton, NJ. The salary range posted below applies to the Company's Princeton location. The base salary range anticipated for this position is $62,000 - $88,000 plus opportunity for company bonus based upon a percentage of eligible pay. In addition, the company makes available a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, 401k match, retirement savings plan, paid holidays and paid time off (PTO). The salary estimate displayed represents the typical salary range for candidates hired in this position in Princeton, NJ. Factors that may be used to determine your actual salary include your specific skills, how many years of experience you have and comparison to other employees already in this role. Most candidates will start in the bottom half of the range.

At Munich Re, we see Diversity, Equity and Inclusion as a solution to the challenges and opportunities all around us. Our goal is to foster an inclusive culture and build a workforce that reflects the customers we serve and the communities in which we live and work. We strive to provide a workplace where all of our colleagues feel respected, valued and empowered to achieve their very best every day. We recruit and develop talent with a focus on providing our customers the most innovative products and services.

We are an equal opportunity employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.