Administrative Assistant (Legal)

The HT Group; Austin (TX); Hybrid; USD 31,684 - 35,817; Full time

Job summary

An innovative firm is seeking a detail-oriented Administrative Assistant to support their Legal Team on a contract basis. This role offers a unique opportunity to engage in various real estate and legal activities while working in a hybrid environment. The ideal candidate will possess strong analytical and interpersonal skills, along with a solid background in legal support. You will be responsible for managing project activities, coordinating with legal and development teams, and ensuring accurate documentation. Join a dynamic team where your contributions will play a vital role in facilitating essential legal processes and enhancing team collaboration.

Qualifications

• 3+ years of experience in administrative support, preferably in legal settings.
• Strong proficiency in Microsoft Office and excellent communication skills.

Responsibilities

• Assist legal team with document preparation and contract execution.
• Manage project activities and maintain accurate landowner records.

Skills

Interpersonal Skills

Analytical Skills

Problem-Solving Skills

Communication Skills

Organizational Skills

Education

Associate’s Degree

Bachelor’s Degree

Tools

Microsoft Office

Microsoft Teams

Job description

Location: Austin, United States
Sector: Admin & Secretarial
Salary: $23.00 to $26.00 per hour

The HT Group is partnering with a global energy company to find an Administrative Assistant in Austin, TX to support their Legal Team on a contract basis. This person will be responsible for assisting in various development activities related to real estate matters and legal matters. The ideal candidate has a background in legal support and/or contracts management.

Compensation: $23-26/hr DOE
Employment Type: 6-month contract
Location: Downtown Austin (Hybrid)

Responsibilities:

• Track project activities, manage site addresses, draft landowner correspondence, and update lease databases.
• Research tax and GIS records, retrieve deeds, and verify property details.
• Coordinate with land agents and title companies to collect required documents.
• Serve as a liaison between legal and development teams for easement drafting.
• Maintain accurate landowner records and database management.
• Assist in contract execution, including document preparation, approvals, and signature collection.
• Support internal and external communications and events.
• Assist project developers with various tasks as needed.

Requirements:

• Associate’s degree or equivalent experience (Bachelor’s preferred).
• 3+ years of relevant experience preferred.
• Paralegal experience highly desirable.
• Familiarity with legal documents (deeds, trusts, wills, etc.).
• Strong interpersonal and relationship management skills.
• Excellent analytical, problem-solving, and critical thinking abilities.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) and Teams.
• Exceptional written and verbal communication skills.
• Detail-oriented with strong organizational and multitasking abilities.
• Discretion in handling confidential information.