Administrative Assistant - Lakewood

Clear Global Solutions LLC; Denver (CO); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision

Retirement plan

PTO & holidays

Disability coverage

Job summary

Clear Global Solutions LLC in Lakewood, CO seeks an Administrative Assistant I to provide comprehensive administrative and operational support to the Western Area Power Administration, ensuring smooth office functions across HQ and regional teams.

The role handles records management, scheduling, reports, travel coordination, and compliance with federal standards, including sensitive information handling and Concur for travel.

Qualifications

• High School Diploma or GED required; Associate’s or Bachelor’s degree preferred.
• Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Strong organizational skills with attention to detail.
• Ability to manage multiple tasks and prioritize effectively.
• Technical Writing experience.

Responsibilities

• Provide comprehensive administrative support to ensure efficient office operations.
• Perform typing, copying, scanning, filing, and document preparation.
• Maintain office calendars, schedules, and publications.
• Prepare and compile reports, presentations, and spreadsheets.
• Manage mail, fax, and telephone communications; schedule meetings and training activities.
• Prepare agendas, record meeting minutes, and track action items.

Skills

Organizational skills

Attention to detail

Multitasking

Technical Writing

Education

High School Diploma or GED

Associate’s or Bachelor’s degree preferred

Tools

Concur

ATAAPS

SharePoint

Job description

Administrative Assistant

Federal Contract Administrative Support

Lakewood, CO | Full-Time Contract | On-Site

Join a High-Impact Federal Team

Join a high-impact federal operations team supporting critical infrastructure and national security operations. The Administrative Assistant I provides comprehensive administrative and operational support to the Western Area Power Administration (WAPA), ensuring efficient execution of mission-critical functions across headquarters and regional teams.

This role supports a wide range of administrative services, including records management, scheduling, reporting, travel coordination, and compliance-related activities, while handling sensitive and controlled information in accordance with federal standards.

What We Offer

Compensation & Benefits

• Competitive annual compensation
• Health, dental, and vision coverage
• Retirement plan with employer contribution
• PTO and paid holidays
• Short- and long-term disability coverage

Career Growth

• Exposure to federal HR operations and shared services
• Opportunity to support high-visibility personnel programs
• Collaborative team environment
• Long-term contract stability

Key Responsibilities

• Provide comprehensive administrative support services to ensure efficient office operations
• Perform typing, copying, scanning, filing, and document preparation
• Maintain office calendars, schedules, and publications
• Prepare and compile reports, presentations, and spreadsheets
• Manage incoming and outgoing mail, fax, and telephone communications
• Schedule meetings, appointments, and training activities
• Prepare agendas, record meeting minutes, and track action items
• Coordinate logistics for conferences and meetings, including materials preparation
• Track due dates and deliverables as directed by leadership
• Arrange travel and process vouchers using Concur
• Provide Concur training to contractor staff
• Support timekeeping processes (e.g., ATAAPS) and assist with corrections as needed
• Submit reimbursement and IT service requests on behalf of staff
• Maintain and update department files, records systems, and document repositories
• Support records retention, naming conventions, and SOP development
• Manage electronic and hard copy filing systems to ensure accessibility and compliance
• Update and maintain SharePoint and myWAPA sites
• Ensure all documentation is properly logged, structured, and retrievable

• Prepare correspondence and finalize documents including letters, memoranda, and reports
• Review documents for compliance with WAPA standards, including grammar, formatting, and clarity
• Proofread and route official correspondence for leadership review and approval
• Handle and safeguard sensitive information, including:
  • Controlled Unclassified Information (CUI)
  • Personally Identifiable Information (PII)
  • Protected Health Information (PHI)
  • Privacy Act data

• Ensure compliance with WAPA security policies, procedures, and federal regulations
• Maintain personnel contact records and secure document handling practices

• Support Performance Assurance Program coordination, including scheduling assessments
• Assist with threat information gathering and reporting activities as directed
• Track and support administrative requirements for HQ and regional security operations
• Support onboarding and offboarding processes
• Perform credentialing duties in accordance with Homeland Security Presidential Directive 12 (HSPD-12)
• Additional duties as assigned

Qualifications

Required

• High School Diploma or equivalent (GED); Associate’s or Bachelor’s degree preferred
• Relevant administrative experience supporting federal or compliance-driven environments
• Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple tasks and prioritize effectively
• Technical Writing experience

Preferred

• Experience supporting WAPA, DOE, or similar federal agencies
• Familiarity with Concur, ATAAPS, SharePoint, or similar systems
• Experience with records management and document control processes
• Knowledge of federal security and compliance environments

Security Clearance Requirement

• U.S. Citizenship required
• Ability to obtain and maintain a federal security clearance (Secret / Top Secret / Public Trust)
• Employment is contingent upon successful background investigation and PIV card issuance

Why This Opportunity

This is a unique opportunity to support critical federal operations in a high-security environment. As an Administrative Support Specialist, you will play a key role in ensuring operational efficiency, maintaining compliance, and supporting leadership in mission-driven activities.

CGS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender identity, disability, veteran status, genetic information, citizenship, or any other characteristic protected by law.