Administrative Assistant, Lab

Rythm Health; Omaha (NE); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Equity

Health membership program

401(k)

Generous vacation

Job summary

Rythm Health is seeking an Administrative Assistant to support the Lab team in Omaha, NE. The role covers front-desk reception, calendar coordination, inventory and vendor management, and broad administrative tasks to keep operations running smoothly.

The candidate will assist with onboarding, document drafting, filing, and travel arrangements, contributing to a fast-paced startup environment in healthcare.

Qualifications

• Bachelor's degree preferred.
• 2+ years of experience in administrative/office support roles preferred.
• Strong organizational skills with ability to juggle multiple priorities and deadlines.
• Excellent written and verbal communication skills with a professional demeanor.
• Proficiency with Microsoft Office and/or Google Workspace.

Responsibilities

• Front Desk & Reception: greet visitors and manage sign-in/badge procedures; handle mail and shipments.
• Meeting & Calendar Support: schedule meetings, take notes/minutes, coordinate logistics for larger meetings.
• Office & Vendor Management: manage inventory, coordinate meals, liaise with vendors and building management.
• General Administrative Support: onboarding logistics, drafting/formatting correspondence, filing, data entry, travel arrangements, and backup support.

Skills

Organizational skills

Communication skills

MS Office

Google Workspace

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Job description

ABOUT US

Rythm is the fastest-growing lab in America. We redefined at-home testing with the world’s easiest blood test and created a culture around monthly lab testing from home. We’ve processed millions of tests across all 50 states, and we do everything in-house, from sample testing and logistics to code, marketing, and design. That vertical integration gives us the speed, control, and creativity to shape the future of health and wellness.

THE ROLE

The Administrative Assistant will provide front-office and administrative support for the Rythm Health Lab team located in Omaha NE, including reception duties, meeting and calendar coordination, office supply and vendor management, meal ordering, note-taking, and general administrative assistance.

WHAT YOU’LL DO

• Front Desk & Reception
  • Greet visitors, candidates, and vendors, and manage sign-in/badge procedures
  • Receive, sort, and distribute general incoming mail and office packages; coordinate outgoing shipments for office and laboratory needs
• Meeting & Calendar Support
  • Schedule and coordinate lab meetings, team meetings, and interviews, including room and calendar management
  • Take notes/minutes during meetings and distribute action items and summaries
  • Help coordinate logistics for larger meetings, offsites, or visits from partners/investors
• Office & Vendor Management
  • Order and maintain inventory of office and kitchen supplies
  • Coordinate team meals and catering (e.g., via DoorDash, ezCater) for routine needs and special meetings and events
  • Serve as point of contact for office vendors, building management, and service providers (cleaning, maintenance, deliveries)
  • Keep common areas, kitchen, and reception area organized and presentable
• General Administrative Support
  • Support onboarding logistics for new hires (workstation setup, welcome materials, first-day coordination)
  • Assist with drafting, formatting, and proofreading correspondence, documents, and internal communications
  • Maintain organized digital and physical filing systems
  • Support basic data entry and recordkeeping for HR, operations, or lab administrative needs
  • Assist with travel arrangements and expense tracking as needed
  • Provide backup administrative support to leadership as needed
  • Take on other administrative projects and duties as assigned

WHAT WE’RE LOOKING FOR

• Bachelor's degree preferred
• 2+ years of experience in an administrative, receptionist, or office support role preferred
• Strong organizational skills with the ability to juggle multiple priorities and deadlines
• Excellent written and verbal communication skills, with a professional and welcoming demeanor
• Proficiency with Microsoft Office and/or Google Workspace (Word/Docs, Excel/Sheets, Outlook/Gmail, calendars)
• Discretion in handling confidential or sensitive information
• Self-starter who is comfortable taking initiative and working with minimal supervision
• Prior experience in a healthcare, laboratory, or startup environment is a plus, but not required

WHAT’S IN IT FOR YOU?

Rythm Health offers a benefits package which includes:

• Highly competitive base salary.
• Meaningful work that genuinely impacts people’s lives.
• Equity: Meaningful equity stake aligned with the scope and seniority of this role.
• Monthly Rythm Health membership with full access to at-home blood testing and personalized health insights.
• Generous vacation policy.
• 401(k).
• The opportunity to help define the future of personalized health.
• High ownership and visibility from day one.
• Small, collaborative, mission-driven team.
• Ability to shape both product and design culture early.