Administrative Assistant IV - ORA Support (Fort Detrick)

CICONIX; Frederick (MD); On-site; USD 55,000 - 58,000; Full time

Benefits offered by this job

Health benefits

PTO

401k + contribution

E-Verify

Job summary

CICONIX LLC is seeking an Administrative Assistant IV to support the Office of Regulated Activities (ORA) for the Defense Health Agency Research and Development Medical Research and Development Command (DHA R&D MRDC) team in Fort Detrick, MD. The role involves providing expert administrative support to the ORA and serving as the SME on administrative tasks.

Responsibilities include maintaining calendars and contacts, coordinating meetings and events, preparing documents per regulations, managing

Qualifications

• 5 years of administrative experience.
• Proficient use of Microsoft Word, PowerPoint, Excel, and Outlook.

Responsibilities

• Maintain ORA calendars, personnel and emergency contact info in organized spreadsheets weekly.
• Coordinate meetings, trainings, seminars, and events for internal and external conventions including logistics and marketing.
• Prepare and review documents per Army regulations, DoD Correspondence Guide and ORA policies.
• Use the Defense Travel System to assist with and track ORA personnel travel according to Army policy.
• Provide administrative support for the Sponsor’s Protocol Review Board (PRB) including scheduling meetings and coordinating with PRB members.
• Update Organizational Charts/Rosters and Contact Lists.
• Coordinate and schedule ORA meetings and disseminate information to staff; de-conflict meetings and events.
• Maintain ORA’s on-site accountability roster during building evacuations.
• Communicate with other branches to ensure coordination of effort and maintain informal admin network.
• Handle visitor access, phones, filing, copying, and procurement of office supplies.

Skills

Administrative experience

Microsoft Word

PowerPoint

Excel

Outlook

Education

TBD

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Job description

CICONIX LLC is seeking an Administrative Assistant IV to support the Office of Regulated Activities (ORA) for the Defense Health Agency Research and Development Medical Research and Development Command (DHA R&D MRDC) team in Fort Detrick, MD. The role involves providing expert administrative support to the ORA and serving as the SME on administrative tasks.

Responsibilities include maintaining calendars and contacts, coordinating meetings and events, preparing documents per regulations, managing