STAFF SERVICES SUPERVISOR II - OAHU

State of Hawai'i; Hawaii; On-site; USD 53,000 - 67,000; Full time

Job summary

State of Hawai'i, Department of Human Services, is seeking a Staff Services Supervisor II to plan, organize and supervise administrative housekeeping services for program operations at a divisional level. You will supervise 2–4 clerical staff and may oversee facilities maintenance, acting as a departmental representative with the public and vendors.

The position requires progressive office experience and one year of supervisory work, with substitutions allowed as described in the minimum

Qualifications

• Three (3) years of progressively responsible office and administrative housekeeping work experience including records and files maintenance, word and mail processing, and reception.
• One (1) year of supervisory experience involving planning, directing, and evaluating the work of others.
• Substitutions as described in the Minimum Qualification Requirements apply.

Responsibilities

• Plan, organize and conduct administrative housekeeping services in support of program operations and activities.
• Supervise 2–4 clerical subordinates and coordinate facilities maintenance in a field area when required.
• Serve as departmental representative in dealings with the public, contractors and headquarters officials.

Job description

Recruitment Number 26-0213

The immediate vacancy is with the Department of Human Services

Salary: $4,730 to 5,986 per month (SR-16, Step C to I)

Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.

The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

Plan, organize and conduct administrative housekeeping services in support of program operations and activities in serving a divisional or district level program manager and program staff, and supervise clerical assistants or others; and perform other related duties as assigned.

The Staff Services Supervisor II is distinguished by its responsibility for administrative housekeeping services in support of program operations and activities in serving a divisional or district level program manager and program staff, including substantial personal involvement in staff services details on a periodic or cyclical basis. Supervision is exercised over 2-4 clerical subordinates. May also include a position in charge of facilities maintenance in a field area separate from the program manager and requiring supervision and oversight of a relatively small number (2-4) of custodial and maintenance personnel. The position carries out all staff services as well as serving as departmental representative in dealing with the public, repair and maintenance contractors, headquarters officials, and others.

Legal Authorization to Work Requirement:

The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

To qualify, you must meet all of the following requirements:

General Experience:

Three (3) years of progressively responsible office and administrative housekeeping work experience which included the full range of office services in: 1) records and files maintenance, 2) word and mail processing, and 3) reception and related services, AND responsibility for at least one of the following areas: (a) fiscal recordkeeping; (b) budget preparation; (c) purchasing; (d) inventory control; and (e) personnel services.

Supervisory Experience:

One (1) year of work experience which involved (1) planning and directing the work of others; (2) assigning and reviewing such work; (3) advising subordinates on difficult problem areas; (4) timing and scheduling the work of subordinates; (5) training and developing new employees; and (6) evaluating their performance.

Substitutions Allowed:

Relevant substitutions as described in the Minimum Qualification Requirements, will apply.

The information provided above represents a summary of the complete Minimum Qualification Requirements. To view the Requirements in their entirety, please.

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-111 for assistance.

PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM

The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service

ELECTRONIC NOTIFICATION TO APPLICANTS

The Department of Human Resources Development will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.

Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you.

We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner.

In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

TESTING INFORMATION

The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.

In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.

Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of the application.

for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review.