Administrative Assistant IV-Administrative Support Center

Boehringer Ingelheim Pharmaceuticals, Inc.; Ridgefield (CT); On-site; USD 54,000 - 80,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

PTO & Holidays

Disability insurance

Life insurance

Retirement savings

Job summary

Boehringer Ingelheim Pharmaceuticals, Inc. is seeking an Administrative Assistant IV to support specified department personnel. The role contributes to the discovery, development and delivery of products while upholding Boehringer Ingelheim's standards and policies.

The position emphasizes collaboration, process improvement, and adherence to high ethical standards. The candidate will handle reports, meeting coordination, travel, expense reconciliation, and general staff support, with a base

Qualifications

• Business school/certification or Associates degree preferred.
• Minimum of five (5) years of administrative, customer service and/or relevant business experience.
• Proficient knowledge of Microsoft Office (Word, Excel and PowerPoint).

Responsibilities

• Provides administrative support to one or more department personnel.
• Generates reports and manages administrative tasks and processes.
• Coordinates meetings, travel arrangements, and expense reporting.
• Maintains records, purchasing, and budget tracking within internal systems.

Skills

Admin experience

Customer service

Communication skills

Attention to detail

MS Office

Education

Associate degree

Tools

Word

Excel

PowerPoint

Job description

Description

To provide administrative support to specified department personnel.As an employee of Boehringer Ingelheim, you will actively contribute to the discovery, development and delivery of our products to our patients and customers. Our global presence provides opportunity for all employees to collaborate internationally, offering visibility and opportunity to directly contribute to the companies´ success. We realize that our strength and competitive advantage lie with our people. We support our employees in a number of ways to foster a healthy working environment, meaningful work, mobility, networking and work-life balance. Our competitive compensation and benefit programs reflect Boehringer Ingelheim´s high regard for our employees.

Duties & Responsibilities

• Utilizes advanced knowledge to provided support to one or more individuals within a specified department or departments.


• Support may include: generation of reports, management of the administrative aspects of a department process or processes, coordination of conference calls and meetings, travel arrangements, records retention and file management, input and tracking of purchase orders, tracking of department budgets, processing check requests and invoices through the internal system, ordering and managing departmental supplies, expense report reconciliation, training class support, and general staff support.


• Uses appropriate interpersonal styles to work collaboratively with colleagues and team members to achieve departmental objectives.Helps to overcome barriers, provides on-going feedback to the work team, and facilitates adjustments as directed by management.Fulfills work team responsibilities and demonstrates a personal commitment to accomplishing departmental objectives.Proactively identifies opportunities for process improvement within specified department.


• Demonstrates advanced knowledge of Boehringer´s mission, business processes, policies and practices, and applies knowledge within own technical area to develop work results.


• Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and BIPI employees in order to maintain the Company´s excellent reputation within the medical and pharmaceutical community.

Requirements

• Business school/certification or Associates degree from an accredited institution preferred.


• Minimum of five (5) years of administrative, customer service and/or relevant business experience.


• Applies knowledge / skills to a range of interdepartmental responsibilities and serves as a resource to others.


• Satisfactory performance record.


• Demonstrates acceptable level of performance for all Administrative Assistant IV competencies as defined in the Career Pathway criteria.


• Proficient knowledge of Microsoft Office (Word, Excel and PowerPoint).


• Demonstrated strong attention to detail with demonstrated high work standards.


• Demonstrates excellent verbal and written communication skills.

Desired Skills, Experience and Abilities

The base salary range for this position is $53,600 to $80,400. The position may be eligible for a role specific discretionary bonus, relocation, and/or other compensation elements. We continuously review market data and may adjust salary ranges as needed in the future. Actual compensation will be based on job-related factors such as skills, experience, and qualifications, and other factors permitted by law.

• Benefits include medical, dental and vision coverage, retirement savings opportunities, paid time off, paid holidays, disability and life insurance benefits, and other company-sponsored programs.

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