Administrative Assistant IV-Administrative Support Center

BioCT; Ridgefield (CT); On-site; USD 54,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Relocation assistance

Job summary

Boehringer Ingelheim in Ridgefield, CT is seeking an Administrative Assistant IV to provide essential support to designated department personnel. You will generate reports, manage administrative tasks, coordinate conference calls and meetings, arrange travel, and handle purchase orders and records.

You will collaborate across teams, uphold high ethical standards, and assist with budget tracking and invoice processing.

Qualifications

• Minimum of five (5) years of administrative, customer service and/or relevant business experience.
• Proficient knowledge of Microsoft Office (Word, Excel and PowerPoint).
• Strong attention to detail with demonstrated high work standards.
• Excellent verbal and written communication skills.

Responsibilities

• Provide administrative support to one or more departments and staff.
• Assist with reports, meetings, travel arrangements, and purchasing processes.
• Coordinate and support departmental records, expense tracking and invoices through internal systems.
• Identify opportunities for process improvements while upholding company policies.

Skills

Microsoft Office

Attention to detail

Verbal communication

Written communication

Customer service

Education

Associate degree

Business school certification

Job description

Description

To provide administrative support to specified department personnel.As an employee of Boehringer Ingelheim, you will actively contribute to the discovery, development and delivery of our products to our patients and customers. Our global presence provides opportunity for all employees to collaborate internationally, offering visibility and opportunity to directly contribute to the companies´ success. We realize that our strength and competitive advantage lie with our people. We support our employees in a number of ways to foster a healthy working environment, meaningful work, mobility, networking and work-life balance. Our competitive compensation and benefit programs reflect Boehringer Ingelheim´s high regard for our employees.

Duties & Responsibilities

• Utilizes advanced knowledge to provided support to one or more individuals within a specified department or departments.
• Support may include: generation of reports, management of the administrative aspects of a department process or processes, coordination of conference calls and meetings, travel arrangements, records retention and file management, input and tracking of purchase orders, tracking of department budgets, processing check requests and invoices through the internal system, ordering and managing departmental supplies, expense report reconciliation, training class support, and general staff support.
• Uses appropriate interpersonal styles to work collaboratively with colleagues and team members to achieve departmental objectives.Helps to overcome barriers, provides on-going feedback to the work team, and facilitates adjustments as directed by management.Fulfills work team responsibilities and demonstrates a personal commitment to accomplishing departmental objectives.Proactively identifies opportunities for process improvement within specified department.
• Demonstrates advanced knowledge of Boehringer´s mission, business processes, policies and practices, and applies knowledge within own technical area to develop work results.
• Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and BIPI employees in order to maintain the Company´s excellent reputation within the medical and pharmaceutical community.

Requirements

• Business school/certification or Associates degree from an accredited institution preferred.
• Minimum of five (5) years of administrative, customer service and/or relevant business experience.
• Applies knowledge / skills to a range of interdepartmental responsibilities and serves as a resource to others.
• Satisfactory performance record.
• Demonstrates acceptable level of performance for all Administrative Assistant IV competencies as defined in the Career Pathway criteria.
• Proficient knowledge of Microsoft Office (Word, Excel and PowerPoint).
• Demonstrated strong attention to detail with demonstrated high work standards.
• Demonstrates excellent verbal and written communication skills.

Desired Skills, Experience and Abilities

The base salary range for this position is $53,600 to $80,400. The position may be eligible for a role specific discretionary bonus, relocation, and/or other compensation elements. We continuously review market data and may adjust salary ranges as needed in the future. Actual compensation will be based on job-related factors such as skills, experience, and qualifications, and other factors permitted by law.

Benefits include medical, dental and vision coverage, retirement savings opportunities, paid time off, paid holidays, disability and life insurance benefits, and other company-sponsored programs.

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