Administrative Assistant IV

Southwestern Public Service Co; United States; On-site; USD 33,000 - 47,000; Full time

Benefits offered by this job

Spot On Bonus

Medical/Pharmacy Plan

Dental

Vision

Life Insurance

HSA / FSA options

Job summary

Xcel Energy is seeking an experienced administrative professional to support two senior executives with a range of secretarial duties, invoicing, timekeeping, and calendar coordination. This role requires handling confidential matters, coordinating meetings, and arranging travel with initiative.

You will design and present reports, create correspondence, and assist with special projects while maintaining high standards of accuracy and professionalism.

Qualifications

• Associates Degree or Professional Secretarial Certification (or equivalent) required.
• Proficient with word processing, spreadsheets, presentations, graphics and databases.

Responsibilities

• Design, create and edit reports and presentations for executives.
• Coordinate calendar, meetings, travel and scheduling arrangements.
• Handle confidential matters with discretion and professionalism.
• Assist with invoicing, timekeeping and administrative tasks as needed.
• Provide training and develop office procedures to improve efficiency.

Skills

Invoicing

Timekeeping

Calendar coordination

Administrative meetings

Secretarial support

Education

Associates Degree / Secretarial Certification

Tools

MS Word

MS Excel

PowerPoint

Database software

Job description

Are you looking for an exciting job where you can put your skills and talents to work at a company you can feel proud to be a part of? Do you want a workplace that will challenge you and offer you opportunities to learn and grow? A position at Xcel Energy could be just what you’re looking for.

Position Summary

Position will support 2 RVPs and support Operating Company regulatory departmental administrative needs. Invoicing, time keeping, administrative meetings, calendar coordination. Employee needs to be available occasionally after hours for the scheduling of occasion emergent travel needs. Other ad hoc assignments and duties as assigned. Performs a wide variety of secretarial services for executive. Handles details and assignments of a confidential and complex nature. Handles details and assignments of a routine nature within agreed upon limits using established guidelines and procedures. Relieves executive of administrative duties. Exercises independent judgment and initiative within agreed upon limits.

Essential Responsibilities

Design, create, edit research and analyze various reports, charts and graphs. Communicates results with the Vice President and department direct reports. Interface with corporate departments. Handles highly confidential matters. Takes action during executive's absence from office and exercises own initiative and judgment to see that matters requiring attention are referred to the delegated authority or handled effectively. Coordinate and develop presentations, create and edit correspondence and other documents. Conducts special projects requiring research and report development. Research may require collection and analysis of data to make recommendations. Ensuring supplies for multiple offices are in stock. Greets and directs customers and visitors, answers routine questions and directs to appropriate personnel. Maintains confidential files, expense reports, time records. Assimilates data and information from various sources for the department. Check data input for accuracy and corrects errors. Identifies computer applications to perform required duties in the most effective manner such as statistical reports, tracking systems, presentations, and word documents. Arranges schedules of management staff, make appointments, travel arrangements and meetings. Develop and provide training in areas of office expertise. Design and administer office procedures. Evaluate and revise procedures as necessary to improve office efficiency.

Minimum Requirements

• Requires Associates Degree, Professional Secretarial Certification or equivalent and five plus years of experience.
• Requires a broad knowledge of department operations and policies.
• Proficient in the use of computer applications including word processing, spreadsheet, presentation, graphic and database applications.

Preferred Requirements

• Previous experience with invoicing management, payment management, time keeping, administrative meetings scheduling, calendar coordination.
• Management of frequent travel bookings.

Company Overview

As a leading combination electricity and natural gas energy company, Xcel Energy offers a comprehensive portfolio of energy-related products and services to 3.4 million electricity and 1.9 million natural gas customers across eight Western and Midwestern states. At Xcel Energy, we strive to be the preferred and trusted provider of the energy our customers need. If you’re ready to be a part of something big, we invite you to join our team.

Equal Opportunity Statement

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Individuals with a disability who need an accommodation to apply please contact us at [e-mail].

Non-Bargaining

The anticipated starting base pay for this position is: $24.50 to $34.30 per hour

Benefits

• Spot On Bonus
• Medical/Pharmacy Plan
• Dental
• Vision
• Life Insurance
• Dependent Care Reimbursement Account
• Health Care Reimbursement Account
• Health Savings Account (HSA) (if enrolled in eligible health plan)
• Limited-Purpose FSA (if enrolled in eligible health plan and HSA)
• Transportation Reimbursement Account
• Short-term disability (STD)
• Long-term disability (LTD)
• Employee Assistance Program (EAP)
• Fitness Center Reimbursement (if enrolled in eligible health plan)
• Tuition reimbursement
• Transit programs
• Employee recognition program
• Pension
• 401(k) plan
• Paid time off (PTO)
• Holidays
• Volunteer Paid Time Off (VPTO)
• Parental Leave

Benefit plans are subject to change and Xcel Energy has the right to end, suspend, or amend any of its plans, at any time, in whole or in part.

In any materials you submit, you may redact or remove age-identifying information including but not limited to dates of school attendance and graduation. You will not be penalized for redacting or removing this information.

EEO is the Law | EEO is the Law Supplement | Pay Transparency Nondiscrimination | Equal Opportunity Policy (PDF) | Employee Rights (PDF)

All Xcel Energy employees and contractors share responsibility for protecting the company's information and systems by adhering to cybersecurity policies, standards, and best practices, recognizing that cybersecurity is everyone's responsibility.

ACCESSIBILITY STATEMENT Xcel Energy endeavors to make https://www.xcelenergy.com/ accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Xcel Energy Talent Acquisition at [e-mail]. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

You. Us. Together. At Xcel Energy, we’re more than an energy company. We’re reinventing how we power communities. Redefining how we care for customers. Reaffirming our commitment to the planet. We’re committed to leading with equity and inclusion. You’re not waiting for change – you’re creating it. You’re driven to protect the environment, support your community, and seek innovation. You want a career that grows with you and an employer who values you. You are reliable, trustworthy and bring integrity to everything you do. We are leading the way in clean energy. We’re using technology and innovation in every facet of our company. We’re providing safe, stable jobs with robust benefits. We keep our customers at the center of all we do. We’re committed to hiring a workforce that reflects the communities we serve. Together, we can provide carbon-free electricity by 2050. Together, we can take care of the environment and our communities. Together, we can create a place where everyone belongs. Together we’re building a better tomorrow.