Administrative Assistant IV

University of Utah; Salt Lake City (UT); On-site; USD 32,000 - 40,000; Full time

Job summary

University of Utah in Salt Lake City is seeking an Administrative Assistant IV to provide comprehensive support to the Dean of the Spencer Fox Eccles School of Medicine. This role handles calendar management, travel arrangements, front desk duties, and broad administrative tasks to keep the Dean’s Office running smoothly and discreetly.

You will coordinate meetings, assist with events, manage orders and supplies, and resolve staff inquiries while maintaining professionalism and confidentiality

Qualifications

• Requires 5+ years of related administrative support experience.
• Equivalency: 1 year of higher education can substitute for 1 year of related work experience.
• Highly skilled level position with confidential handling and professional discretion.

Responsibilities

• Professionally manage daily phone calls and first contact for the Dean's Office.
• Support leadership by keeping operations organized and maintaining procedures.
• Uphold confidentiality and professionalism for all Dean's Office matters.
• Handle travel arrangements, scheduling meetings, and expense tracking.
• Coordinate events, manage supplies, and assist with maintenance repairs.

Skills

Professionalism

Discretion

Attention to detail

Interpersonal skills

Written and verbal communication

Education

Bachelor's degree or equivalent

Tools

Conference room technology

Electronics

Job description

Job Summary

The Administrative Assistant IV will provide administrative support to the Dean of the Spencer Fox Eccle School of Medicine and work with other administrative stuff to perform a variety of support duties to ensure office operations fun smoothly and efficiently within the Dean's Office at the Spence Fox Eccle School of Medicine.

Job Summary

The Administrative Assistant IV will provide administrative support to the Dean of the Spencer Fox Eccle School of Medicine and work with other administrative stuff to perform a variety of support duties to ensure office operations fun smoothly and efficiently within the Dean's Office at the Spence Fox Eccle School of Medicine.

The Administrative Assistant will provide calendar support, schedule complex meetings, make travel arrangements, and provide general administrative support as needed for the Dean and the Dean's Office team. In addition, this person will support the Dean's Office by managing the front desk and related activities, manage large, complex meetings and support related activities like technology set up, catering, and generally help manage the office by monitoring and ordering supplies, and scheduling maintenance repairs.

This role is required to manage a wide range of tasks and projects with professionalism, discretion, and attention to detail.

Responsibilities

Role Specific:

• Professionally manage daily phone calls and serve as the first point of contact for the Dean's Office Suite, maintain a high level of etiquette and discretion.
• Support office leadership by keeping operations organized and team dynamics efficient, and by implementing and maintaining morning and closing procedures.
• Uphold strict confidentiality and professionalism for all Dean's Office matters.
• Learn and utilize financial systems to submit P-Card reimbursements and employee ePRs in compliance with Dean's Office Finance policies.
• In partnership with other Dean's Office staff, manage weekly to semi-weekly orders for office supplies, including food and beverages.
• Provide administrative assistant to Dean's Office leadership team, including scheduling appointments, coordinating meetings and conferences, and resolving staff/faculty inquiries by directing them appropriately.
• Organize and execute events for the Dean's team in accordance with University policy.
• Resolve common tech issues with intermediate proficiency in computer and laptop troubleshooting.
• Coordinate bookings for conference rooms and other Dean's Office spaces. Address administrative issues and direct staff, faculty or students to appropriate resources.

Administrative Assistants, IV

Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers. Highest-level support. Performs advanced tasks under minimal supervision. May mentor less-experienced team members. Requires 5+ years of related experience. This is a Highly Skilled Level position in the Support track. Job Code: S22734Grade: S18

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels

Administrative Assistants, IV: Requires 5+ years of related experience.

Preferences

• Professionalism, discretion and attention to detail
• Strong interpersonal skills and proficiency in both written and verbal communication
• Familiarity with basic conference room technology and electronics is preferred

Special Instructions

Requisition Number

PRN45824B

Full Time or Part Time?

Full Time

Work Schedule Summary

This position requires in-office attendance Monday through Friday. Hours may vary between 7am and 6pm–depending on the day's events. Normal operating hours are Monday – Friday, 8am – 5pm.

Department

01473 - SOM Administration

Location

Campus

Pay Rate Range

$23.15 to $29.13/hour

Close Date

10/03/2026

Open Until Filled