Administrative Assistant IV

Tennessee State University; Nashville (TN); On-site; USD 35,000 - 50,000; Full time

Job summary

Tennessee State University is seeking an Administrative Assistant IV to support the Department of Accounting, Economics, and Finance. The role focuses on coordinating clerical tasks, assisting faculty and students, and ensuring smooth administrative operations.

With a strong emphasis on communication, records management, and travel arrangements for the department chair and faculty, this position helps maintain high-quality academic offerings and supports the college's commitment to excellence.

Qualifications

• High school diploma or GED and at least three years of admin experience.
• Strong interpersonal and written communication skills.
• Ability to manage multiple projects and follow instructions; maintain relations with students, employees, alumni.
• Proficiency with Microsoft Office and phone systems.

Responsibilities

• Provides administrative support to the Department of Accounting, Economics, and Finance and the Dean’s Office.
• Prepares non-routine correspondence, agendas, meetings, and drafts minutes for review.
• Maintains student, personnel, financial, and other department records.
• Manages travel arrangements for the department chair and faculty.
• Performs additional duties as assigned.

Skills

Interpersonal skills

Written communication

Time management

Multitasking

Education

High school diploma or GED

Tools

Microsoft Office

Phone systems

Job description

Thank you for selecting Tennessee State University as your Employer of Choice

Please see Special Instructions for more details.

Employment is contingent upon successfully completing a criminal background check as mandated by Tennessee State University.

Official transcripts for positions which require a post-secondary undergraduate degree, advanced degree and/or certification must be presented upon hire.

An unofficial transcript may be attached in the “Transcript” section.

You will be required to provide names and contact information for three references during your application to the posting. If you are the recommended candidate for the position, our online hiring system will automatically generate solicitation for these letters using contact information you provided.

Position Information

Position Title

Division

Division College of Business

Department

Department Dean of Business

Number of hours per week

Days to be worked

Months per year

Months per year Fiscal (12 months)

If modified, list months

Job Type

Job Type Full-Time

Campus

If other location, please indicate

Position Number

Position Number 121110

Advertised Salary

Pay Basis

Pay Basis Semi-Monthly

Job Description

Tennessee State University is accepting applications for an Administrative Assistant IV for the Department of Accounting, Economics, and Finance.

Position Summary

The Administrative Assistant is crucial in the newly merged Department of Accounting, Economics, and Finance. This position streamlines operations by managing clerical tasks, coordinating departmental activities, and facilitating communication between faculty and students. With dedicated administrative support, the department can maintain high-quality academic offerings and enhance student engagement, ultimately contributing to the College’s mission of excellence.

Essential Job Functions

1. Assists the Department of Accounting, Economics, and Finance and the Dean’s Office with administrative duties.
2. Composes non-routine correspondence, prepares meeting agendas, attends meetings, keeps records, and prepares drafts of meeting minutes for administrative review.
3. Keeps student, personnel, financial, statistical, and other important records for the Department of Accounting, Economics, and Finance.
4. Maintains and reviews interactions and correspondence, memoranda, and reports.
5. Prepares travel arrangements for the department chair and faculty.
6. Performs additional job-related duties as assigned or as appropriate.

Minimum Qualifications

1. Graduation from high school or equivalency ( GED ) and a minimum of three years of administrative experience.
2. Must possess effective interpersonal and communication skills (both oral and written).
3. Ability to manage multiple projects and time effectively; ability to understand and follow oral and written instructions; to compose a variety of memoranda or letters with only general instructions; and to establish and maintain an effective working relationship with students, employees, and alumni.
4. Knowledge of Microsoft Suite products as well as phone systems is required.

Minimum Qualifications

1. Graduation from high school or equivalency ( GED ) and a minimum of three years of administrative experience.
2. Must possess effective interpersonal and communication skills (both oral and written).
3. Ability to manage multiple projects and time effectively; ability to understand and follow oral and written instructions; to compose a variety of memoranda or letters with only general instructions; and to establish and maintain an effective working relationship with students, employees, and alumni.
4. Knowledge of Microsoft Suite products as well as phone systems is required.

Special Instructions to Applicants

Employment is contingent upon successfully completing a criminal background check as mandated by Tennessee State University.

Official transcripts for positions which require a post-secondary undergraduate degree, advanced degree and/or certification must be presented upon hire.

An unofficial transcript may be attached in the “Transcript” section.

You will be required to provide names and contact information for three references during your application to the posting. If you are the recommended candidate for the position, our online hiring system will automatically generate solicitation for these letters using contact information you provided.

Open Date

Open Date 08/12/2026

Close Date

Close Date 08/26/2026

Job Category

Requisition Number

Tennessee State University offers eligible employees a competitive benefits package that includes annual leave (vacation), sick leave, medical, dental, vision, life insurance, retirement, flexible benefits plans and more.

Required fields are indicated with an asterisk (*).