Administrative Assistant III

Northern States Power Co - MN; Minneapolis (MN); On-site; USD 31,000 - 43,000; Full time

Benefits offered by this job

Medical/Pharmacy Plan

Dental

Vision

Life Insurance

401(k) plan

PTO

Job summary

Xcel Energy is seeking an experienced administrative assistant to perform a wide variety of secretarial functions and support for the department. You will handle complex tasks within established guidelines and contribute to efficient office operations.

The role includes maintaining confidential files, scheduling meetings, and preparing reports, with opportunity to train others and improve procedures. This position offers comprehensive benefits and stable, long-term employment.

Qualifications

• Requires high school diploma or equivalent and five years experience in administrative support services.
• Additional secretarial or administrative coursework preferred.
• Requires a broad knowledge of department operations and policies.
• Proficient in the use of computer applications including word processing, spreadsheet, presentation, graphic and database applications.

Responsibilities

• Process department timekeeping and employees' changes.
• Greet and direct visitors.
• Respond to telephone callers by answering routine questions.
• Administer payment of invoices, tracking funding levels and manages setup of contracts and purchase orders.

Skills

Word processing

Spreadsheets

Presentations

Database applications

Administrative support

Education

High school diploma

Secretarial coursework preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Database software

Job description

Position Summary

Performs a wide variety of administrative functions and secretarial services. Handles details and assignments of a moderately complex nature within agreed upon limits using established guidelines and procedures.

Essential Responsibilities

• Processes department timekeeping and employee's changes.
• Greets and directs visitors.
• Responds to telephone callers by answering routine questions.
• Administers payment of invoices, tracking funding levels and manages setup of contracts and purchase orders.
• Maintain confidential files, personnel files and reports.
• Receives, sorts, redirects and prioritizes incoming mail.
• Directs important matters to appropriate department personnel.
• Order and maintain inventory of office supplies.
• Provides training to others in area of expertise.
• Design and administer office procedures.
• Evaluates and revised procedures as necessary to improve office efficiency.
• Assist with preparation and tracking of departmental budgets.
• Maintain & prepare payment processing for outside contractors and vendors.
• Coordinate and initiate meetings and travel arrangements for the department.
• Arrange schedules for management staff.
• Maintains and updates corporate documents (i.e. policies and procedures, organizational charts and announcements for designated department) and departmental files.
• Conducts special projects requiring research and report development.
• Research may require collection and analysis of data.
• Checks data input for accuracy and corrects errors.
• Composes, design, edits and prepares various correspondence, documents and reports for the department including spreadsheets, graphs and charts.
• Identifies computer applications to perform required duties in the most effective manner.

Minimum Requirements

• Requires high school diploma or equivalent and five years experience in administrative support services.
• Additional secretarial or administrative coursework preferred.
• Requires a broad knowledge of department operations and policies.
• Proficient in the use of computer applications including word processing, spreadsheet, presentation, graphic and database applications.

Our culture is grounded in shared values and employee commitments that guide how we work, support one another, and grow together.

Our Values Connected, Committed, Trustworthy, Safe

Our Employee Commitments Work that makes a difference A team you can count of Opportunities to grow Rewards that help you thrive Xcel Energy provides job applicants reasonable accommodations for disabilities throughout the application process. If you are in need of an accommodation to complete the application process, now or at any time in the future, please complete the Applicant Accommodation Request Form. Non-Bargaining

Non-Bargaining

The anticipated starting base pay for this position is: $22.40 to $31.40 per hour

This position is eligible for the following benefits:

• Spot On Bonus
• Medical/Pharmacy Plan
• Dental
• Vision
• Life Insurance
• Dependent Care Flexible Spending Account
• Health Care Flexible Spending Account
• Health Savings Account (HSA) (if enrolled in eligible health plan)
• Limited-Purpose FSA (if enrolled in eligible health plan and HSA)
• Transportation Reimbursement Account
• Short-term disability (STD)
• Long-term disability (LTD)
• Employee Assistance Program (EAP)
• Fitness Center Reimbursement (if enrolled in eligible health plan)
• Tuition reimbursement
• Transit programs
• Employee recognition program
• Pension
• 401(k) plan
• Paid time off (PTO)
• Holidays
• Volunteer Paid Time Off (VPTO)
• Parental Leave

Benefit plans are subject to change and Xcel Energy has the right to end, suspend, or amend any of its plans, at any time, in whole or in part. In any materials you submit, you may redact or remove age-identifying information including but not limited to dates of school attendance and graduation. You will not be penalized for redacting or removing this information.

Deadline to Apply: 10/28/26

EEO is the Law (PDF) | Equal Opportunity Statement (PDF) | Employee Rights (PDF)

All Xcel Energy employees and contractors share responsibility for protecting the company's information and systems by adhering to cybersecurity policies, standards, and best practices, recognizing that cybersecurity is everyone's responsibility.

Accessibility Statement Xcel Energy endeavors to make https://www.xcelenergy.com and https://jobs.xcelenergy.com accessible to any and all users. If you are in need of an accommodation to complete the application process, now or at any time in the future, please complete the Applicant Accommodation Request Form. For any other application related questions, including application follow-ups or technical issues, please use our Recruiting Assistance, Electra, for assistance. Electra can be found in the lower right-hand corner of our Xcel Energy Careers site.

You. Us. Together. At Xcel Energy, we’re more than an energy company. We’re reinventing how we power communities. Redefining how we care for customers. Reaffirming our commitment to the planet. We’re committed to leading with equity and inclusion. You’re not waiting for change – you’re creating it. You’re driven to protect the environment, support your community, and seek innovation. You want a career that grows with you and an employer who values you. You are reliable, trustworthy and bring integrity to everything you do. We are leading the way in clean energy. We’re using technology and innovation in every facet of our company. We’re providing safe, stable jobs with robust benefits. We keep our customers at the center of all we do. We’re committed to hiring a workforce that reflects the communities we serve. Together, we can provide carbon-free electricity by 2050. Together, we can take care of the environment and our communities. Together, we can create a place where everyone belongs. Together we’re building a better tomorrow.