Administrative Assistant - IT Department 37.5 HRS/Week

Philadelphia College of Osteopathic Medicine; Philadelphia (Philadelphia County); On-site; USD 20,000 - 29,000; Full time

Job summary

Philadelphia College of Osteopathic Medicine is seeking an Administrative Assistant for the IT Department at the Philadelphia Campus. The role provides direct administrative support to senior leaders and broad support to the team, acting as the first point of contact for visitors and handling calls, mail, and front-desk duties.

Responsibilities include managing office supplies, travel arrangements, data entry, event support, and coordinating department operations.

Qualifications

• Minimum two years’ experience in a similar administrative support role.
• Proficiency with word processing, spreadsheets, presentations, email, and virtual meeting apps (Google Workspace or Microsoft 365).
• Strong customer service, planning, and organizational skills.

Responsibilities

• Provide direct administrative support to IT department leaders.
• Greet visitors and manage calls, mail, and scheduling inquiries.
• Process invoices and purchase orders and monitor payments.

Skills

Administrative support

Customer service

Planning and organization

Communication

Collaboration

Education

High school diploma or GED

Associate's or Bachelor's Degree (preferred)

Tools

Google Workspace

Microsoft 365

Job description

Administrative Assistant - IT Department 37.5 HRS/Week - PCOM Horizontal Flame### Administrative Assistant - IT Department 37.5 HRS/WeekApply: Philadelphia Campus: Full time: Posted 2 Days Ago: JR229**Job Title:**Administrative Assistant - IT Department 37.5 HRS/Week**Department:**Information Technology Services (Richard Smith)**FLSA:**United States of America (Non-Exempt)**Location:**Philadelphia Campus**Job Summary:** The administrative assistant provides direct administrative support to the department’s senior leadersand broad administrative support to other team members in support of department operations. Primaryresponsibilities include serving as the department’s first point of contact for visitors and guests;managing incoming calls, as well as incoming and outgoing mail; maintaining office supplies andinventory; and performing a variety of clerical activities related to department operations. **Job Description:** The successful incumbent will perform the following duties, with or without reasonableaccommodations: ● Perform general administrative duties to support departmental operations, including but not limitedto maintaining inventory of required supplies and equipment, processing incoming and outgoingmail, and coordinating approved travel arrangements for department staff, in accordance withPCOM travel policy.● Greet and assist visitors; answer department telephone lines and mail, including physical andelectronic; address general inquiries regarding department services or operations, or redirectrequests to appropriate person(s) for response or issue resolution.● Evaluate and process invoices and purchase orders, ensuring that expenses are chargedaccurately to accounts and cost centers; monitor timely and accurate payments to vendors.● Assist with collecting or compiling information to support key department functions and operations,including but not limited to, strategic and financial planning, budgeting, and reporting.● Coordinate or assist with coordinating approved travel arrangements for department staff andfaculty, as applicable, in accordance with PCOM travel policy.● Enter data and information into databases and systems accurately and timely.● Manage or assist with managing all facets of event planning for the department, as applicable,including but not limited to site selection, facility reservations and setup, agenda development anddistribution, and equipment setup and breakdown.● Attend meetings, as required; maintain a high level of confidentiality when dealing with sensitivematters.● Assist with implementing quality, service, and process improvement initiatives to enhanceday-to-day administrative and operational efforts.● Perform other duties as assigned or requested.**REQUIRED SKILLS AND EXPERIENCE:** ● Minimum two years’ experience in a similar administrative support role.● High level of computer proficiency in word processing, spreadsheet, presentations, email, andvirtual meeting applications, preferably on the Google Workspace or Microsoft 365 platforms.● High level of customer service.● Strong planning and organizational skills.● Strong communication skills, including written, verbal, and interpersonal.● Strong collaboration skills. **EDUCATION AND CERTIFICATIONS**: High school diploma or GED required; Associate's or Bachelor's Degree in business administration,liberal arts, or similar discipline, preferred. **PHYSICAL REQUIREMENTS**: ● Ability to sit for prolonged periods.● Ability to view computer screen(s) for extended periods, up to eight hours per day.● Manual dexterity and mobility in order to use personal computers and other office equipment. **Starting Hourly Pay: $17.72***The referenced salary range is based on PCOM good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. PCOM offers a total rewards package that supports our employees' health, life, career and retirement.**PCOM prohibits discrimination on the basis of age, race, sex, color, gender, gender identity and expression, national origin, ethnicity, ancestry, sexual orientation, religion, creed, disability, genetic information, marital status, pregnancy, military and military veteran status or any other legally protected class status in all its programs, activities, and employment practices.*