Administrative Assistant (IT)

Revel IT; Houston (TX); On-site; USD 55,000 - 76,000; Full time

Job summary

Revel IT in Houston, TX is seeking an Administrative Specialist to provide high-level administrative and coordination support to senior leaders. The role includes creating executive presentations, coordinating communications, and serving as a liaison for IT initiatives.

Strong organization and proactive handling of multiple priorities are essential. The ideal candidate has advanced PowerPoint and Excel skills, experience with confidential material, and the ability to work with minimal

Qualifications

• Advanced PowerPoint skills for executive presentations.
• Strong Excel skills for data analysis, pivots, and reporting.
• Ability to create and edit communications and presentation materials with minimal supervision.
• Experience coordinating IT-related tasks or projects.

Responsibilities

• Independently create/approve executive PowerPoint presentations and slides.
• Manage calendars, travel, expenses, and departmental logistics.
• Support internal communications and event planning (town halls, content creation).
• Coordinate and organize meetings, prepare agendas, take minutes, track action items.

Skills

PowerPoint design

Advanced Excel

Independent content creation

IT project coordination

Organization & prioritization

Communication skills

Calendar management

Travel coordination

Education

High school diploma

Some college preferred

Job description

OUR GOAL:

Treat our consultants and clients the way we would like others to treat us!

The Administrative Specialist in Houston, TX provides high-level administrative and coordination support to assigned leaders. This role goes beyond traditional administrative tasks, encompassing independent creation and approval of executive-level presentations, coordination of departmental communications, and acting as a liaison for IT-related initiatives. The ideal candidate is proactive, highly organized, and capable of managing multiple priorities with minimal supervision.

Duties and Responsibilities

• Independently creating and/or approving PowerPoint presentations and informational slides for leadership communications.
• Managing calendars, travel, expenses, and departmental logistics.
• Supporting internal communications and event planning (i.e. large events, town halls, content creation, etc).
• Independently design, create, and approve PowerPoint presentations and informational materials for executive communications, including Town Halls and strategic updates.
• Proactively manage complex calendars, prioritizing appointments, meetings, and travel schedules (domestic and international).
• Coordinate and organize internal and external meetings, including preparing agendas, taking minutes, and tracking action items.
• Manage and reconcile expense reports, ensuring accuracy and adherence to policies.
• Handle highly confidential information with discretion and professionalism.
• Prepare and edit correspondence, reports, and other documents.
• Act as a primary point of contact, screening calls and emails, and directing inquiries appropriately.
• Coordinate and manage office supplies, equipment, and other logistical needs for the executive.
• Support planning and execution of departmental events and team off-sites.
• Other administrative and coordination duties as needed.

Qualifications

• High school diploma required
• Some college preferred
• Minimum 5 years of professional administrative experience is required.

Skills and Abilities:

• Advanced proficiency in Microsoft PowerPoint, including design, animation, and layout for executive-level presentations.
• Strong Excel skills for data analysis and reporting (pivot tables, VLOOKUPs, conditional formatting, basic macros).
• Ability to work independently on communication materials with minimal oversight.
• Experience coordinating IT-related tasks or projects, including tracking requests, managing documentation, and liaising with technical teams.
• Strong organizational, analytical, and follow-up skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects concurrently and work with minimal supervision.
• Comfortable communicating with all levels of the organization, including senior leadership.
• Strong sense of urgency and work ethic.

Physical Demands:

• Regularly required to use hands to finger, handle, or feel object, tools, or controls and talk or hear.
• Frequent sitting.
• Occasionally required to stand, walk, reach with hands and arms, stoop, kneel, crouch or crawl.
• The employee must occasionally lift and/ or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus for typing from copy, filing, pulling various files, delivering mail and correspondence.

Work Environment:

• Able to work flexible hours as required.
• The job may require possible travel.
• The noise level in the work environment is usually moderate.

Revel IT is an Equal Opportunity Employer. Revel IT does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every qualification. At Revel IT, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you're excited about this role, but your experience doesn't align perfectly with every qualification in the description, we encourage you to apply anyway. You might be the right candidate for this or our other open roles!