Administrative Assistant, Internal Medicine – Endocrinology

The University of Kansas Health System; Kansas City (MO); On-site; USD 34,000 - 49,000; Full time

Benefits offered by this job

Benefits package

Job summary

The University of Kansas Health System is seeking an Administrative Assistant to support the Cray Diabetes Self-Management Center within the IM-Division of Endocrinology, Diabetes, and Clinical Pharmacology in KC. This role coordinates meetings, travel, procurement, and financial processes, and prepares agendas, reports, and other admin documentation.

Working with clinical, research, and education staff, you will maintain faculty records and assist with compliance activities while advancing

Qualifications

• Four (4) years professional experience.
• Experience with Workday.
• Relevant university or research setting preferred.

Responsibilities

• Serve as the primary point of contact for faculty and leadership, managing communications and action items.
• Receive, screen, and prioritize incoming correspondence and determine actions.
• Manage faculty and leadership calendars, including appointments, travel, and meetings.
• Sign documents on behalf of supervisor(s) as authorized.
• Plan and support meetings, conferences, seminars, symposiums, and events with logistics and guest arrangements.
• Prepare agendas, presentations, minutes, and reports; arrange meeting spaces and tech.
• Coordinate travel arrangements and process spend authorizations and expense reports.
• Manage procurement activities and budget-related documentation.
• Maintain faculty records (CVs, publications, grants, training, compliance).
• Support licensure tracking, performance appraisals, TB testing, and compliance reporting.

Skills

Organization

Time management

Multitasking

Interpersonal skills

Computer skills

Problem solving

Tools

Workday

Job description

The University of Kansas Health System is seeking an Administrative Assistant to support the Cray Diabetes Self-Management Center within the IM-Division of Endocrinology, Diabetes, and Clinical Pharmacology in KC. This role coordinates meetings, travel, procurement, and financial processes, and prepares agendas, reports, and other admin documentation.

Working with clinical, research, and education staff, you will maintain faculty records and assist with compliance activities while advancing