Administrative Assistant III - US Credit Research

Bank of America; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading financial institution is seeking an experienced administrative professional to provide comprehensive support to senior management. The role involves managing calendars, coordinating travel, and ensuring effective communication with executives. The ideal candidate will thrive in a fast-paced environment, demonstrating strong organizational skills and attention to detail. This position offers the opportunity to engage with high-level clients and manage sensitive information, making it essential for candidates to exhibit professionalism and discretion.

Qualifications

• 5+ years experience supporting a senior level manager.

Responsibilities

• Provide administrative support, including calendar management and travel arrangements.
• Coordinate events and meetings, ensuring all details are managed.
• Communicate with executives to gather and convey relevant information.

Skills

Communication

Customer Service

Organization

Attention to Detail

Multi-tasking

Tools

MS Office

Job description

This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

Involved in high-level client contact and exposure to sensitive information, the candidate must use considerable tact, diplomacy and judgment.

Responsibilities/ Qualifications:

• Strong communication and customer service skills
• Above average computer skills (particularly with Excel, Word, and PowerPoint)
• Communicate with executives and line management to gather/convey relevant information
• Highly organized individual with strong attention to detail, sense of urgency and ability to multi-task
• Must be polished, proactive and thrive in a demanding, fast-paced and constantly changing environment
• Phone skills, calendar & travel management, expense reporting skills also required
• Schedules travel accommodations both domestic and international, including securing travel visa, and performs other duties
• Works with other assistants in office as a team, backing each other up when needed
• Performs diverse, advanced and confidential administrative support functions including reading, screening and responding to incoming mail, ensuring that referrals are made and requests for information or research are followed through
• May act as liaison to outside groups coordinating events where the executive is traveling and working closely with Sales to set up itinerary of meetings, points of contact and coordinating conference details
• Must closely track speaking engagements, meetings and conference calls in an internal web based system
• Involved with shepherding presentations through desktop publishing and compliance channels and occasionally coordinating production and delivery to meetings and conferences

Skill Requirements:

• 5+ years experience supporting a senior level manager
• MS Office - Outlook, Word, PowerPoint, Excel
• Strong written and verbal communication skills
• Highly organized with a strong attention to detail
• Ability to multi task in a faced paced environment

Bank of America is committed to ensuring that our online application process provides an equal employment opportunity to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to submit an application, please contact us by calling 1.877.760.2076. This is a dedicated line designed exclusively to assist job seekers whose disability prevents them from being able to apply online. Only messages left for this purpose will be considered. A response to your request may take up to two business days.

Please note: Messages left for other purposes such as following up on an application or non-disability related technical issues, will not receive a response.