Administrative Assistant III, Special Education Director

Cypress-Fairbanks ISD; Cypress (TX); On-site; USD 35,000 - 43,000; Full time

Job summary

Cypress-Fairbanks ISD is seeking an administrative professional to support district directors and departments. The role involves preparing correspondence, managing calendars, handling calls, and processing invoices to ensure smooth operations.

Ideal candidates will have strong MS Office skills, excellent communication, and the ability to work under pressure while maintaining confidentiality. Preference may be given to CFISD employees.

Qualifications

• Proficient with Microsoft Word, Excel, Access, PowerPoint.

Responsibilities

• Prepare correspondence, forms, contracts and reports for the directors.
• Answer and respond to incoming calls, taking reliable messages and routing to staff.
• Monitor and respond to inquiries via email.
• Manage calendars, schedule meetings, and reserve conference rooms as needed.
• Maintain filing systems and organize records.
• Process registrations for conferences/workshops and handle travel reimbursements.
• Assist directors, assistant director and coordinators with tasks and projects.
• Process invoices in eFinance and verify requisitions for payment.
• Support departmental goals and initiatives.
• Perform other duties as assigned by leadership.

Skills

Proficient in Office software

Office management

Interpersonal communication

Self-motivated under pressure

Integrity & confidentiality

Job description

Qualifications

• Proficient in applied technology. (Microsoft Word, Excel, Access, PowerPoint);
• Proficient in general office management and procedures;
• Possess excellent interpersonal and communication skills;
• Must be self‑motivated, possess the ability to work under pressure, able to handle multiple tasks, and work collaboratively;
• Demonstrated personal integrity and ability to maintain confidentiality to support the best interest of the district.

Terms Of Employment

244 days

Salary/Paygrade

$38,788/CP-6

Salary Range (based on experience) as set by the Board of Trustees for the school year.

Essential Functions

• Prepare correspondence, forms, contracts and reports for the directors.
• Answer and respond to incoming calls, taking reliable messages and route to appropriate staff, assist directly with routine inquiries.
• Monitor and respond to inquiries emails.
• Manage calendars, scheduling meetings and appointments and reserve conference rooms as needed.
• Maintain well‑organized filing system.
• Registrations for conferences/workshops and travel reimbursements for the directors and department staff.
• Assist the directors, assistant director and coordinators with various tasks and supporting projects.
• Process various invoices in eFinance, verify and process requisitions for payment.
• Promote and support departmental goals.
• Perform other duties assigned by the directors/assistant director, coordinators and the assistant superintendent for educational support services as needed.

Note

Preference will be given to CFISD employees.

Application Information

All applications will be reviewed.

Not all applicants will be interviewed

Hiring managers may choose to email you regarding this application. Please monitor your email regularly for any communication.

Contact Information

Human Resources

Email: [e-mail]

Deadline To Apply

Until Filled

Applications will be reviewed.

Not all applicants will be interviewed.

Hiring Managers may choose to email you regarding this application. Please monitor your email regularly for any communincation.

Working Conditions

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