Administrative Assistant III (Part-time Sub)

Lake-Washington-Institute-of-Technolog; Firloch (WA); On-site; USD 23,000 - 32,000; Part time

Job summary

Lake Washington Institute of Technology (LWTech) seeks a part-time front desk support team member on the Kirkland campus near Seattle. The role involves greeting visitors, answering calls, data entry, scheduling, and assisting students with policies and resources.

The position offers an hourly rate of $19.99 and approximately 19 hours per week, with work planned by the program dean and faculty director. Requires good customer service and communication skills.

Qualifications

• Customer-facing role experience with a focus on service quality.
• Clear verbal and written communication skills.
• Ability to work as part of a team in a college environment.

Responsibilities

• Greet and direct students, parents, and visitors to program information and services.
• Answer phone calls and route to appropriate staff.
• Assist with data entry, filing, organizing, and maintaining student records.
• Help schedule and coordinate appointments for staff.
• Provide assistance to students with inquiries about policies, schedules, or resources.
• Direct students to advisors or support staff when needed.
• Maintain a tidy and organized office area.
• Support administrative staff with various tasks.

Skills

Customer Service

Verbal & Written Communication

Teamwork

Good academic standing

Tools

Microsoft Office Suite

Data Entry & Database Management

Office Equipment Use

Email & Collaboration Platforms (Zoom, Teams)

Job description

Located just outside of Seattle, WA, Lake Washington Institute of Technology (LWTech) was founded in 1949, and is the only public institute of technology in the state of Washington. LWTech offers 12 bachelor's degrees, 42 associate degrees, and 70 professional certificates in 41 areas of study, including STEM-focused programs in Science, Technology, Engineering and Math.

LWTech serves the Eastside and is located within the city of Kirkland, which is situated on the eastern shore of Lake Washington. Kirkland is home to companies such as GoDaddy, Google, Astronics and EvergreenHealth, and the college is within minutes from Microsoft and Nintendo.

LWTech is committed to increasing its cultural diversity with an emphasis on equity and inclusion among its staff and faculty. We serve a student population of 6,500 that come from a variety of backgrounds. We strongly value diversity and are working to improve access and successful educational outcomes for all students. We are actively seeking applicants that will help to balance our employee workforce to align with our students and community. Questions regarding the College's commitment to diversity and our campus culture may be directed to Human Resources. For more information on our Equity, Diversity, Inclusion Council, please click on the link.

• Greet and direct students, parents, and visitors to high school program information, on-campus services and resources.
• Answer phone calls and direct them to the appropriate staff.
• Assist with data entry, filing, organizing, and maintaining student records and office documents.
• Help schedule and coordinate appointments for HSP staff.
• Provide assistance to students with inquiries about wayfinding, school policies and procedures, schedules, or resources.
• Direct students to advisors, counselors or other support staff when necessary.
• Keep the office area tidy and organized.
• Support administrative staff with various tasks as needed.

• Customer Service
• Verbal and written communication
• Teamwork and Collaboration
• Good academic standing

Preferred Skills/Qualification:

• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) – Creating documents, spreadsheets, and presentations, managing emails.
• Data Entry & Database Management – Entering, updating, and retrieving information accurately.
• Basic Office Equipment Use – Operating printers, copiers, scanners, and fax machines.
• Email & Communication Platforms – Using college email systems, Zoom, or Microsoft Teams.

Compensation & Work Schedule

Hourly rate of pay is $19.99. This is a part-time position, scheduled for approximately 19 hours each week. Hours worked will be planned with program dean and faculty director.

Required Online Application Materials

• Online application
• Current resume
• Cover letter
• Responses to the supplemental questions included in the online application process

Conditions of Employment

• Official transcripts/certifications will be required upon employment
• Other conditions that may apply will be detailed upon the offer of employment
• Job offers are contingent upon successful completion of background/reference checks

Physical Requirements

Ability to perform range of physical motions; lifting and carrying; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping; and traversing up and down stairs.

Disability Accommodation

LWTech follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:

• Ability to operate office equipment
• Ability to read and verify data and prepare various materials
• Ability to exchange information on the phone or in person

Eligibility Verification

In compliance with the Immigration and Nationality Act, proof of authorization to work in the United States will be required at the time of hire. LWTech does not currently sponsor HB-1 visas. Other conditions that may apply will be detailed upon the offer of employment. Applicants considered for positions at the College may be required to submit to a background check as a condition of employment. Adverse information from background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability for the position.

Equal Employment Opportunity Statement

Lake Washington Institute of Technology is an equal opportunity employer. Women and minority groups are strongly encouraged to apply. Lake Washington Institute of Technology does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, sexual orientation, gender identity, gender expression, creed, disabled veteran status, marital status or Vietnam‑era veteran status in is programs and activities. Questions regarding the College's Affiantative Action Policy may be directed to Meena Park, Vice President of Human Resources, Affiantative

Jeanne Clery Statement

Notice of Availability of Annual Security and Fire Safety Report: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of the College’s commitment to safety and security on campus, Lake Washington Institute of Technology(LWTech) reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. LWTech’s Annual Safety Report (ASR) is available online at www.lwtech.edu/about/campus-safety/.

To obtain a paper copy of the report, please visit the LWTech Safety Department located in theEast Buildingat 11605 132nd Avenue NE Kirkland, WA 98034.

Pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or is currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant's current or past employers. By law, post-secondary education institutions cannot hire an applicant who does not complete this form.

Sexual Misconduct

Pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or is currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant's current or past employers. By law, post-secondary education institutions cannot hire an applicant who does not complete this form.