Administrative Assistant III- Nursing Administration- FT, Day Shift

University of California, Irvine; Orange (CA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical insurance

Sick and vacation time

Retirement savings plans

Discounts and perks

Job summary

UCI Health is seeking an administrative professional to provide specialized support to designated nursing divisions. You will manage meetings, agendas, minutes, and follow-up, while maintaining detailed records and producing reports for leadership decisions.

The role requires strong communication, a minimum of three years in an administrative office, and proven experience with MS Office. You will collaborate across health-system teams and handle multiple priorities professionally.

Qualifications

• Three years minimum administrative office experience.
• Demonstrated experience using MS Office (Word, Excel, Outlook).
• Ability to compile and present reports for decision making.
• Ability to manage multiple concurrent projects and maintain fast pace.

Responsibilities

• Coordinate administrative support activities including meeting management, agenda development, meeting minutes transcription and follow up.
• Gather, organize and maintain detailed information for efficient access and reporting.
• Prepare minutes, communicate policies and procedures, and support committees as needed.
• Maintain calendars and draft/edit documents for others or self-signature.

Skills

Verbal and written communication

MS Office proficiency

Report preparation

Multi-project management

Interpersonal skills

Stress management

Tools

MS Office

Job description

Who We Are

UCI Health is one of California's largest academic health systems and the clinical enterprise of the University of California, Irvine. Established on July 1, 1976, UCI Health has grown into a 1,461-bed health system that includes UCI Health - Orange, UCI Health - Irvine, four Community Network hospitals and a growing network of ambulatory care centers across Orange and Los Angeles counties. As Orange County’s only academic health systems, UCI Health is home to the only National Cancer Institute-designated comprehensive cancer center based in the county, the region’s only American College of Surgeons-verified Level I adult and Level II pediatric trauma center, American College of Emergency Physicians Gold Level 1 Geriatric Emergency Department and a nationally recognized regional burn center verified by the American Burn Association. Powered by UC Irvine, UCI Health serves 5.6 million people across Orange County, western Riverside County and southeast Los Angeles County through excellence in patient care, research and medical education.

Your Role on the Team

Position Summary:

Incumbent provides specialized and high level administrative support to the designated nursing divisions. Coordinates administrative support activities including meeting management, agenda development, meeting minutes transcription and administrative follow up. Gathers, organizes and maintains detailed information for efficient access, develops and maintains spreadsheets and reports providing background information and, as appropriate, presents options for problem resolution. Serves on several committees by preparing minutes, communicating policies and procedures, and securing clarification as needed. Coordinates and maintains detailed calendars, and will draft, edit and/or write a variety of documents on behalf of others or for own signature.

What It Takes to be Successful

Required Qualifications:

• Strong verbal and written communication skills
• Minimum three years prior administrative office experience
• Demonstrated experience with MS Office (Word, Excel, Outlook)
• Demonstrated ability to compile and prepare reports for presentation
• Ability to manage multiple concurrent projects and maintain a work pace appropriate to the workload
• Ability to establish and maintain effective working relationships across the Health System
• Ability to appropriately deal with stressful situations and individuals while remaining calm and professional

Preferred Qualifications:

• Knowledge of UCI policies and procedures
• Administrative support experience in a healthcare, public relations setting

Total Rewards

We offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to Work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page: https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI's Employee Experience Center (EEC) at [e-mail] or at [phone], Monday - Friday from 8:30 a.m. - 5:00 p.m.

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization