Division Administrator Pulmonary

UC Irvine; California (MO); On-site; USD 71,300 - 100,000; Full time

Job summary

UC Irvine invites applications for a leadership role supervising the administrative services of a large academic department. You will report to the Chief Administrative Officer and oversee IT, facilities, student services, contracts and grants, budgetary financial management, and HR functions.

You should bring strong communication skills, budget control, and experience in HR administration, with a track record of managing complex priorities in an academic setting.

Qualifications

• Bachelor's degree in related area or equivalent experience/training.
• 5-7 years of relevant job experience with a Bachelor’s or Master’s in Business/Healthcare administration, or equivalent.
• Strong budget, account and fund management experience in labor contracts and personnel policy.
• Experience with HR administration and employee supervision.
• Proficiency in Microsoft applications including Excel, Word and PowerPoint.

Responsibilities

• Supervise administrative services of a large academic department and report to the Chief Administrative Officer.
• Oversee IT, facilities, student services, contracts and grants, budgeting and HR functions as applicable.
• Demonstrate strong communication skills and ability to handle confidential information.
• Manage multiple priorities with sound financial analysis and reporting.

Skills

Budget management

HR administration

Supervisory leadership

Verbal and written communication

Microsoft Office

Excel

Financial analysis

Education

Bachelor's degree in related area

5-7 years of relevant job experience

Tools

Microsoft Excel

Word

PowerPoint

Tableau

Epic - EMR

KFS (UC financial system)

Job description

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit www.uci.edu. The mission of the Department of Medicine is to deliver accessible, patient-centered healthcare of the highest caliber, while training compassionate, visionary and innovative clinicians and researchers. Our department's vision is to remain a world leader in academic medicine and to support cutting-edge innovation and discovery. Together, our highly trained clinicians and researchers are leading us into an era of healthcare integration and fulfilling our promise to: Discover. Teach. Heal.

Your Role on the Team

Responsible for supervising the administrative services of a large academic department, reporting to Chief Administrative Officer. Administrative services include all or some of the following functions: IT, facilities, student services, contracts and grants, budgetary financial management and/or human resources. Supervises support and/or professional staff.

Required

• Solid knowledge of the organization's processes, protocols, and procedures with a focus on budget, account and fund management and / or personnel management within labor contract(s) and personnel policy.
• Solid knowledge of common organization-specific and other computer application programs.
• Solid interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others.
• Solid skills to quickly evaluate complex issues and identify resolutions.
• Solid organizational and customer service skills to effectively manage multiple priorities.
• Solid knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
• Demonstrated skills in employee supervision and HR administration.
• Proficiency in Microsoft applications including Excel, Word and PowerPoint.
• Demonstrated skill to effectively communicate, both verbally and in writing, to a diverse group of employees (faculty, staff, and students) to disseminate information.
• Demonstrated fiscal management capabilities, including effective expense reduction, revenue increase, utilization management, and budget control.
• Skill in projecting and monitoring income and spending trends on the basis of existing revenue and cost data.
• Skill to design, develop and implement computerized tracking system.
• Demonstrated skill in budget preparation and trend analysis.
• Demonstrated superior interpersonal and communication skills.
• Interpersonal skills to establish and maintain cooperative working relationships with other department and campus staff and faculty; campus departments; campus Accounting; Contracts and Grants Accounting, Sponsored Projects Administration, granting agency personnel, etc.
• Ability to communicate well in both written and verbal English.
• Ability to handle confidential matters/information with tact and discretion.
• Demonstrated ability to work in a dynamic environment of rapidly changing priorities and frequent interruptions.
• Bachelor's degree in related area and / or equivalent experience / training
• 5-7 Years of relevant job experience with a Bachelor’s or Master’s degree in Business/Healthcare administration, or equivalent experience.

Preferred

• Demonstrated knowledge and understanding of trends in healthcare delivery system, the provision of care, and other emerging issues in healthcare management.
• Proven personnel management strength, including demonstrated ability to select, motivate, develop, evaluate performance, discipline, and promote collaborative team efforts.
• Working knowledge of UCI cost accounting standards.
• Familiarity with Microsoft Office, Tableau, Epic - EMR, UCI on-line financial systems including KFS.
• Previous experience in an academic setting or private physician office.
• Previous UC system experience.
• 3-5 year experience in managing division/departments in a complex matrix of comparable level of experience.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. The expected pay range for this recruitment is $71300- $100000 (Annual).

Conditions Of Employment

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization