Administrative Assistant III - Litigation

Texas Health and Human Services; Austin (TX); On-site; USD 33,000 - 49,000; Full time

Benefits offered by this job

health insurance

pension plan

generous time off

career advancement opportunities

Job summary

Texas Health and Human Services Commission (HHSC) in Austin is seeking an Administrative Assistant III for the Litigation Department. The role provides complex administrative support for the LSD Litigation 3 area, including document management, calendaring, travel arrangements, and preparing case files.

Three years of Administrative Assistant experience are required, with two years in a legal setting preferred.

Qualifications

• Three years of experience as an Administrative Assistant is required.
• At least two years of experience as an Administrative Assistant in a legal setting is preferred.
• ADA accommodations during hiring process are provided.

Responsibilities

• Maintain filing systems and electronic case management records.
• Routinely use calendaring systems to schedule meetings, conferences, and trainings.
• Organize and monitor travel arrangements and reimbursement requests.
• Schedule and prioritize attorney caseloads; organize case files.
• Review and redact confidential documents for production and filing.
• Assist others in performing work of greater complexity.

Skills

Office procedures

Communication skills

Calendar management

Document redaction

Attention to detail

Job description

Date: Sep 14, 2026

Location:

AUSTIN, TX

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title: Administrative Assistant III - Litigation

Job Title: Administrative Asst III

Agency: Health & Human Services Comm

Department: LSD Litigation 3

Posting Number: 21502

Closing Date: 03/15/2027

Posting Audience: Internal and External

Occupational Category: Legal

Salary Range: $2,953.25 - $4,365.66

Pay Frequency: Monthly

Salary Group: TEXAS-A-13

Shift: Day

Telework: Eligible for Telework

Travel: Regular/Temporary: Regular

Full Time/Part Time: Full time

FLSA Exempt/Non-Exempt: Nonexempt

Job Location City: AUSTIN

Job Location Address: 4601 W GUADALUPE ST

Other Locations: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN

Other Information: YN,YNS

Brief Job Description

This position is an Administrative Assistant III with the Litigation Department in the Legal Services Division (LSD) of the HHS Office of Chief Counsel (OCC). The Litigation Department is responsible for providing legal advice and support for pending or threatened litigation against HHS or HHS employees in their official or individual capacities. The Department serves as the primary point of contact with the Office of the Attorney General to defend lawsuits and administrative actions filed against HHSC or DSHS concerning employment decisions, tort claims, agency rules and policies, alleged constitutional deprivations, contract and procurement disputes, federal and state statutes, including the Medicaid Act, and to prosecute cases of Medicaid fraud.

Essential Job Functions (EJFs)

The Administrative Assistant III performs complex (journey-level) administrative support work. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Employees at this level may fully perform a variety of routine daily tasks, including:

• Routinely and appropriately use and maintain filing systems and electronic case management systems, including recording information; updating paperwork; or maintaining documents, records, correspondence, or other material;
• Routinely and appropriately use calendaring systems and communicate appropriately to schedule meetings, conferences, seminars, presentations, and trainings;
• Organize and monitor travel arrangements and reimbursement requests for others;
• Schedule and prioritize attorney caseloads; organize case files;
• Review and redact confidential documents for production to parties and filing with various courts;
• Assist others in performing work of greater complexity;
• Other duties as assigned.

Knowledge, Skills And Abilities (KSAs)

• Knowledge of office practices and administrative procedures.
• Skill in the use of standard office equipment and software.
• Ability to communicate effectively in a professionally appropriate manner, verbally and in writing.
• Ability to implement administrative systems and procedures and to interpret rules, regulations, policies, and procedures.
• Ability to assist with scheduling and prioritizing attorney caseloads; organize case files; and prepare chronologies, fact summaries, and witness files.
• Ability to review and redact confidential documents.
• Skill in understanding, processing and summarizing information; strong organizational skills; acute attention to detail; proficient in the use of office equipment, use of a computer and applicable software.

Registrations, Licensure Requirements Or Certifications

None required.

Initial Screening Criteria

Three years of experience as an Administrative Assistant is required. At least two years of experience as an Administrative Assistant in a legal setting is preferred.

Active Duty, Military, Reservists, Guardsmen, And Veterans

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active‑ duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on‑line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks And Work Eligibility

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks. HHSC uses E‑Verify. You must bring your I‑9 documentation with you on your first day of work. Download the I‑9 Form.

Telework Disclaimer

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.

Nearest Major Market: Austin