Administrative Assistant III- Joslin Diabetes

Beth Israel Lahey Health; Boston (MA); On-site; USD 29,797 - 40,101; Full time

Job summary

A health care organization in Boston seeks an Administrative Assistant III to provide specialized support in a high-volume, patient-centric environment. Responsibilities include managing patient appointments, answering calls, and coordinating departmental events. The ideal candidate has 3-5 years of experience, a high school diploma (GED), and advanced skills in Microsoft Office applications. Join the impactful BILH team to enhance patient care while ensuring smooth clinic operations. Competitive hourly pay is offered.

Qualifications

• 3-5 years of related work experience required.
• Ability to communicate clearly and effectively in written English.
• Ability to provide high level customer service.

Responsibilities

• Answers and screens telephone calls and directs them appropriately.
• Schedules appointments and meetings, maintains calendars.
• Organizes and schedules conferences and seminars.

Skills

Advanced skills with Microsoft applications

Decision Making

Problem Solving

Written Communications

Customer Service

Education

High School diploma or GED

Associate’s degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Administrative Assistant III- Joslin Diabetes

Join to apply for the Administrative Assistant III- Joslin Diabetes role at Beth Israel Lahey Health.

When you join the growing BILH team, you’re not just taking a job, you’re making a difference in people’s lives.

The Administrative Assistant is a specialized role within the clinic, crucial in supporting physicians and allied health professionals in a high-volume, patient-centric environment. This role is responsible for coordinating patient care across one or more specialties, managing appointment scheduling, handling patient inquiries, and ensuring smooth clinic operations. The individual will contribute to the clinical team’s success by demonstrating in-depth knowledge of their assigned specialty(ies), ensuring that each patient receives high-quality care from appointment scheduling to follow-up.

Job Description

Essential Responsibilities

• Answers and screens telephone calls, takes accurate messages or directs the call to the appropriate person, greets and directs patients/families, visitors, and staff, and responds to requests in a timely manner providing clear and accurate information within the scope of knowledge and authority.
• Types correspondence, forms, reports, manuscripts, or other materials that may require complex formatting; prepares documents with stylized formats, lettering, or graphics using specialized commercial software such as desktop publishing or graphics packages; proofreads and edits materials for grammar, punctuation, and spelling.
• Schedules appointments and meetings, maintains personal calendars for manager/director(s), organizes conference calls and meetings (sometimes with large numbers of participants), reserves meeting locations and equipment, prepares meeting agenda and other materials, and prepares travel arrangements as needed.
• Organizes and schedules conferences, seminars, or other department-sponsored programs or events; coordinates all necessary arrangements: location, registration forms, and fees, agenda, refreshments, materials, and equipment.
• Maintains departmental files, records, and databases; enters information from source documents into computer databases and/or spreadsheets, compiles, prints, and distributes periodic reports, mailing labels, and other information as needed; maintains department reference library of books, journals, and other materials.
• Other duties as assigned by the department.

Required Qualifications

• High School diploma or GED required; Associate’s degree preferred.
• 3-5 years of related work experience required.
• Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access, and other web-based applications; may produce complex documents, perform analysis and maintain databases.

Competencies

• Decision Making: Ability to make decisions that are based on specific instructions, standard practices and established procedures which generally require little or no supervision.
• Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.
• Independence of Action: Ability to follow precedents and procedures, may set priorities and organize work within general guidelines, seeks assistance when confronted with difficult and/or unpredictable situations; work progress is monitored by supervisor/manager.
• Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.
• Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.
• Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
• Team Work: Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
• Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving; ability to remain calm in stressful situations.

Physical Nature Of The Job

Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects; sitting most of the time, with walking and standing required only occasionally.

Pay Range

$21.63 - $29.11 per hour. The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.

Vaccination Requirement

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

Equal Opportunity

Equal Opportunity Employer/Veterans/Disabled