Administrative Assistant III-Field

The TJX Companies, Inc.; Marlborough (MA); On-site; USD 36,000 - 50,000; Full time

Benefits offered by this job

Associate discount

401(k) match

Medical/dental/vision

HSA

Life insurance

Short/long-term disability

Paid holidays/vacation/sick/bereavment

Job summary

The TJX Companies, Inc. is seeking an experienced Administrative professional to support executives and the Store Operations team. You will manage complex calendars, coordinate travel, and process expenses while maintaining confidentiality and delivering high-quality administrative support.

You will collaborate with multiple departments across North America, organize meetings, and prepare reports. A strong MS Office background and excellent communication are essential for success in this role.

Qualifications

• Administrative experience in a corporate setting.
• 3+ years of calendar management, scheduling meetings, arranging travel schedules and processing expenses.
• Strong MS Office experience, specifically PowerPoint, Excel, Outlook, and Word.
• Excellent communication manner, written and verbal, customer service oriented.
• Strong ability to build relationships and collaborate with local and remote team members.
• Superior organizational and administrative skills with multitasking and attention to detail.
• Ability to handle confidential and sensitive information.

Responsibilities

• Support RVP and Team.
• Proactively manage calendar, negotiate conflicts, and create efficient meeting flow.
• Coordinate travel itineraries and process expenses.
• Respond to questions, requests, and research information.
• Interface with customers on complex or confidential issues.
• Involve associates from other departments to resolve issues.
• Communicate pertinent information among departments.
• Organize and maintain files and office layout.
• Oversee administrative projects and back-up other admins.
• Plan and coordinate meetings, catering, and room bookings.
• Disseminate reports on time and manage timekeeping.

Skills

Calendar management

Travel coordination

Expense processing

Communication

Customer service

Relationship building

Organization

Team collaboration

Confidentiality

Attention to detail

Tools

PowerPoint

Excel

Outlook

Word

Microsoft Office

Job description

TJX Companies. At TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You’ll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you’re working in our four global Home Offices, Distribution Centers or Retail Stores—TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you’ll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX family—a Fortune 100 company and the world’s leading off-price retailer.

Job Description

The Opportunity: Contribute To The Growth Of Your Career.

• Support RVP and Team
• Proactively manage calendar negotiating conflicts and helping to create efficient/effective meeting flow and organization (considering preferences, travel time, location, urgency, executive priorities, personal commitments, block time, etc.)
• Coordinates travel itineraries and process expenses.
• Responds to questions, requests, and research information.
• Interfaces with a variety of customers on issues which are complex or of a confidential nature.
• Involve appropriate Associates from other departments or divisions to resolve issues.
• Communicates pertinent information among appropriate departments.
• Involves appropriate Associates from other departments in the resolution of issues.
• Organizes and maintains files, record keeping systems, and office layout.
• Oversees and monitor administrative projects. Performs other duties as required or directed.
• Organizes meetings (Catering, Booking Rooms, Follow-up, etc.)
• Printing, organizing, and disseminating significant number of Reports on time
• Timekeeping
• Back-up Support to other Admins.
• Manages and administers various documents and spreadsheets
• Supports all meetings and sessions held on behalf of the Store Operations team both in the home office & the field
• Support training and conferences with prep and coordination needs
• Plans and participates in division initiatives such Team Building events.
• Leverages HR systems such as Workday and ServiceNow to provide reports
• Supports the tracking and updating of project status for the Store Operations workstreams
• Works in partnership with leadership to develop and maintain confidential databases to support the business needs
• Assist with comprehensive documentation of action steps, communications, and materials needed to prepare for organizational changes.
• Gathers HR and Financial information to prepare for contract preparation meetings
• Completes special projects as assigned or directed

Who We Are Looking For: You.

• Administrative experience in a Corporate setting preferred
• 3+ years of complex calendar management, scheduling meetings, arranging travel schedules and processing expenses
• Proven success of flexibility, change management, and prioritization in a busy atmosphere
• Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word
• Excellent communication manner, solid written and verbal communication skills and be customer service oriented
• Strong ability to build relationships and collaborate with local and remote team members and other admins
• Superior organizational and administrative skills with the ability to multitask, maintain strong attention to detail, and prioritize in a fast-paced environment
• Able to effectively manage confidential and sensitive information
• Willingness to learn, take direction well and be a team player
• Ability to focus and get the job done while avoiding distractions
• Great at being resourceful and leveraging relationships to problem solve
• Ability to partner with multiple levels across divisions in North America

Benefits include:

• Associate discount
• 401(k) match
• medical/dental/vision
• HSA
• health care FSA
• life insurance
• short/long-term disability
• paid holidays/vacation /sick/bereavement/parental leave
• EAP
• incentive programs for management
• auto/home insurance discounts
• tuition reimbursement
• scholarship program
• adoption/surrogacy assistance
• smoking cessation
• child care/cell phone discounts
• pet/legal insurance
• credit union
• referral bonuses

All benefits are subject to applicable plan or program terms (including eligibility terms) and may change from time to time. Contact your TJX representative for more information.

TJX considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status, or based on any individual's status in any group or class protected by applicable federal, state, or local law. TJX also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.

Address

300 Value Way

Location

USA HomeGoods Region 1

This position has a starting pay range of $26.35 to $36.25 per hour. Actual starting pay is determined by a number of factors, including relevant skills, qualifications, and experience.