Administrative Assistant III, Cardiology

Beth Israel Deaconess Medical Center; Boston (MA); Hybrid; USD 40,000 - 60,000; Full time

Job summary

Une entreprise de santé réputée à Boston recherche un Assistant Administratif III pour soutenir le programme Structural Heart au sein du Département de Cardiologie. Ce poste nécessite d'excellentes compétences en communication et un engagement envers le service client, tout en assurant une variété de tâches administratives dans un environnement dynamique. Le candidat idéal doit avoir une expérience pertinente et une capacité à travailler en équipe tout en respectant les normes de confidentialité.

Qualifications

• 3-5 années d'expérience pertinente requises.
• Compétences en communication écrite et orale excellentes en anglais.
• Capacité à travailler de manière collaborative.

Responsibilities

• Répond aux appels, prend des messages et accueille les visiteurs.
• Met à jour les informations des patients et planifie des rendez-vous.
• Maintient les dossiers patients et gère les calendriers des médecins.

Skills

Communication

Service Client

Organisation

Education

High School diploma or GED

Associate's degree

Tools

Microsoft Office Suite

Web-based applications

Job description

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Job Type: Regular

Time Type: Full time

Work Shift: Day (United States of America)

FLSA Status: Non-Exempt

The Administrative Assistant III will support the Structural Heart Program within the Cardiology Department at Beth Israel Deaconess Medical Center in Boston, MA.

The schedule is Monday through Friday, 8am-4:30pm. After 6 months of satisfactory performance, hybrid work (up to 2 days remote) may be available.

Job Description: Provides administrative support to physicians in clinical, academic, research, and leadership roles.

Essential Responsibilities:

• Answers and screens calls, takes messages, greets visitors, and responds to requests professionally.
• Updates patient information, obtains referrals, and schedules appointments using hospital tools.
• Prepares and maintains patient records, acts as liaison with departments, and handles confidential information appropriately.
• Maintains physicians' calendars, types correspondence, and prepares materials for meetings.
• Supports licensed practitioners with prescription renewals and reviews medication listings in the electronic medical record system.

Required Qualifications:

• High School diploma or GED; Associate's degree preferred.
• 3-5 years related experience.
• Experience with computer systems, including web-based applications and Microsoft Office Suite.

Competencies:

• Excellent written and oral communication skills in English.
• Knowledge of standard procedures and policies.
• Ability to work collaboratively and provide high-quality customer service.

Physical Nature of the Job: Sedentary work, primarily sitting, with occasional walking and standing. Exerting up to 10 pounds of force.

Beth Israel Lahey Health requires staff vaccination against influenza and COVID-19.

We are committed to diversity and equal opportunity employment.