Administrative Assistant III - Building Inspections Services - 9/21/26

CHARLESTON COUNTY; North Charleston (SC); On-site; USD 27,000 - 35,000; Full time

Job summary

Charleston County seeks an experienced administrative specialist to assist with data entry, document verification, and confidential information handling within the BIS Director's office.

The role supports department staff on projects, prepares reports and budgets, processes POs, payroll, and accounts payable, and performs HR tasks including personnel files and insurance renewals. A high school diploma and 5+ years of related experience are required; an Associate’s degree is preferred.

Qualifications

• High school diploma or GED with 5+ years of progressive admin experience.
• Associate’s degree preferred.
• Proficiency in Microsoft Office and GIS is a plus.

Responsibilities

• Answers and screens incoming calls and handles inquiries from the public, vendors, and staff.
• Conducts subject research and assembles materials for reports and projects.
• Updates and generates regular department reports.
• Opens and distributes mail; schedules appointments and meetings; records meeting minutes.
• Processes and prepares department purchase orders, payroll, requisitions, payments, and reimbursements.
• Performs HR tasks including personnel files and insurance renewals.
• Prepares documents and reports including grant applications, contracts, budgets, and statistics.
• Supports emergencies, special projects, and other duties as required.

Skills

Data entry

Administrative support

Research

Communication

Records management

Education

High school diploma or GED

Associate's degree preferred

Tools

Excel

Access

Word

GIS software

Online flood maps

Internet research

Job description

Assists the Department with complex data entry and analysis, writing, verification of documents, working with legal proceedings and handling confidential information. Position is also responsible for working with other Department staff on various administrative projects and Provide Support to the BIS Director. Performance of more complex administrative, personnel and financial support duties.

Hiring Hourly Range: $19.34 - $25.32

• Answers and screens incoming telephone calls and communicates with customers, vendors, local businesses and community organizations, and the general public and departmental personnel via telephone, email, and written correspondence to answer inquiries and provide information.
• Conducts subject research and assembles materials from files and records as necessary to complete projects and/or report assignments.
• Updates and generates regular reports.
• Opens and distributes mail.
• Appointment and meeting scheduling.
• Record and schedule, meeting minutes for general and board meetings.
• Processes and prepares Department's/Office's purchase order systems, payroll, requisitions, claims for payment, accounts payable, and/or reimbursement vouchers.
• Performs Human Resources functions within the Department/Office, including conducting annual insurance renewals, maintaining personnel files, and completing necessary paperwork for personnel changes.
• Prepares specialized documents and reports, including grant applications, specifications, contracts, memoranda, notices, resolutions, budgets, financial and statistical tables.
• Perform all office supply, uniforms, safety equipment purchases.
• Additional duties include support during emergencies; special projects and research as needed/required.
• Mandatory support for damage assessment team.

Position requires a high school diploma (or GED), supplemented with five (5) or more years of progressively responsible administrative experience or a combination of equivalent education and experience that provides the required knowledge, skills, and abilities. An Associate's Degree is preferred.

• Microsoft Office Software (Excel, Access, Word)
• Geographic Information System (GIS) software and application
• Online flood maps; navigation and use
• Read and interpret maps, blueprints, and legal descriptions
• Internet research

Certifications:

• NIMS (National Incident Management System) Courses IS100, and IS700.
• International Code Council Permit Technician certification within 6 months.
• May include additional certification requirements dependent upon other duties as assigned.
• Permit Technician Certification.