Administrative Assistant III - Building Inspections Services - 9/21/26

Charleston County Government; Charleston (SC); On-site; USD 27,000 - 35,000; Full time

Job summary

Charleston County Government seeks an experienced administrative professional to assist the Department with complex data entry, document verification, and confidential handling. You will support BIS Director and collaborate on administrative projects, including grants, budgets, and reports.

The role requires strong Microsoft Office and GIS skills, five or more years of experience, and a high school diploma or GED. Certification in NIMS and ICIC may be pursued as part of the position.

Qualifications

• High school diploma or GED required with 5+ years of progressively responsible administrative experience or equivalent
• Associates degree preferred
• Proficiency in Microsoft Office (Excel, Access, Word) and GIS software
• Ability to read maps, blueprints and legal descriptions; conduct internet research

Responsibilities

• Answer and screen incoming calls; communicate with customers, vendors, local businesses and the public via telephone, email, and written correspondence
• Conduct subject research and assemble materials from files and records for projects/reports
• Update and generate regular reports; manage mail distribution and scheduling
• Process purchase orders, payroll, requisitions, payments, accounts payable and reimbursement vouchers
• Perform Human Resources tasks including insurance renewals and personnel records
• Prepare specialized documents and reports (grants, specifications, contracts, budgets)
• Support for damage assessment team; assist during emergencies; contribute to special projects

Skills

Administrative experience

Communication

Data entry

Report generation

Education

High School Diploma or GED

Associate's Degree preferred

Tools

Microsoft Office

GIS software

Online flood maps

Job description

Assists the Department with complex data entry and analysis, writing, verification of documents, working with legal proceedings and handling confidential information. Position is also responsible for working with other Department staff on various administrative projects and Provide Support to the BIS Director. Performance of more complex administrative, personnel and financial support duties.

Hiring Hourly Range: $19.34 - $25.32

• Answers and screens incoming telephone calls and communicates with customers, vendors, local businesses and community organizations, and the general public and departmental personnel via telephone, email, and written correspondence to answer inquiries and provide information.
• Conducts subject research and assembles materials from files and records as necessary to complete projects and/or report assignments.
• Updates and generates regular reports.
• Opens and distributes mail.
• Appointment and meeting scheduling.
• Record and schedule, meeting minutes for general and board meetings.
• Processes and prepares Department's/Office's purchase order systems, payroll, requisitions, claims for payment, accounts payable, and/or reimbursement vouchers.
• Performs Human Resources functions within the Department/Office, including conducting annual insurance renewals, maintaining personnel files, and completing necessary paperwork for personnel changes.
• Prepares specialized documents and reports, including grant applications, specifications, contracts, memoranda, notices, resolutions, budgets, financial and statistical tables.
• Perform all office supply, uniforms, safety equipment purchases.
• Additional duties include support during emergencies; special projects and research as needed/required.
• Mandatory support for damage assessment team.

Position requires a high school diploma (or GED), supplemented with five (5) or more years of progressively responsible administrative experience or a combination of equivalent education and experience that provides the required knowledge, skills, and abilities. An Associate's Degree is preferred.

• Microsoft Office Software (Excel, Access, Word)
• Geographic Information System (GIS) software and application
• Online flood maps; navigation and use
• Read and interpret maps, blueprints, and legal descriptions
• Internet research

Certifications:

• NIMS (National Incident Management System) Courses IS100, and IS700.
• International Code Council Permit Technician certification within 6 months.
• May include additional certification requirements dependent upon other duties as assigned.
• Permit Technician Certification.