Administrative Assistant III (15058, Grade HC6)

Maryland-National Capital Park and Planning Commission; Upper Marlboro (MD); On-site; USD 49,000 - 87,000; Full time

Benefits offered by this job

Telework opportunities

Flexible schedules

Onsite fitness center

Free parking

Job summary

The Maryland-National Capital Park and Planning Commission in Prince George’s County is seeking an Administrative Assistant III to join the Management Services Division. The role supports the Division Chief, manages calendars, reviews briefing materials, and coordinates complex meetings and travel arrangements.

Qualifications include a high school diploma or GED and at least four years of progressively responsible admin/clerical experience, with two years in admin and one year in management

Qualifications

• Four years of progressively responsible administrative/clerical experience required, with at least two years in admin support and one year in management areas.
• High school diploma or GED required; equivalent combinations may apply.
• Proven ability to organize, prioritize multiple tasks, and maintain confidentiality.

Responsibilities

• Support Division Chief and leadership team as primary administrative partner.
• Manage complex calendars and coordinate multi-stakeholder meetings and follow-ups.
• Review briefing materials, agendas, reports, and presentations for leadership engagements.
• Track assignments, deadlines and action items for leadership and management teams.
• Coordinate cross-functional tasks to ensure timely deliverables and audit readiness.
• Assist with purchases, invoices, and budget-related documentation.

Skills

Administrative support

Calendar management

Proofreading

Communication

Procurement & budgeting

MS Office

Meeting scheduling

UKG Kronos

Education

High school diploma or GED

4 years administrative/clerical experience

Tools

Microsoft TEAMS

Lawson

Kronos

Content management systems

Job description

Administrative Assistant III

The Prince George’s County Planning Department (Management Services Division) of The Maryland- National Capital Park and Planning Commission is seeking an Administrative Assistant III to join our planning team. The Department provides land use planning for the physical development of Prince George’s County, Maryland. As the second most populous county in Maryland, Prince George’s has a population of over 900,000 residents and is home to The University of Maryland at College Park, NASA Goddard Space Flight Center, and Joint Base Andrews Air Force Base. Prince George’s County is also home to many attractions such as Northwest Stadium (formerly FedEx Field) and the National Harbor. If you are interested in working for Prince George’s County Planning Department, we invite qualified candidates to apply for our Administrative Assistant III position.

Examples of Important Duties

• Serve as a key administrative partner to the Division Chief and leadership team, anticipating administrative needs and proactively addressing issues before they become problems.
• Manage and coordinate complex calendars, including scheduling meetings involving multiple stakeholders, resolving scheduling conflicts, and ensuring appropriate preparation and follow-up.
• Review briefing materials, agendas, talking points, reports, presentations, and other materials for leadership meetings and engagements.
• Track assignments, commitments, deadlines, and action items for the Division Chief and management team and follow up as appropriate.
• Exercise sound judgment in determining priorities and handling matters requiring discretion and confidentiality.
• Coordinate cross-functional assignments and ensure that deliverables are completed within established deadlines.
• Assist with monitoring division expenditures, budgets, purchase orders, invoices, and financial commitments.
• Review financial documents for accuracy, completeness, appropriate budgetary account coding, and compliance with applicable policies and procedures.
• Coordinate onboarding and offboarding activities and ensure appropriate access, equipment, records, and administrative requirements are addressed.
• Maintain databases, spreadsheets, tracking systems, and other administrative information resources.
• Ensure management has timely access to accurate and reliable administrative information.
• Assist with audits, reviews, information requests, and other compliance-related activities.
• Coordinate purchasing activities, including obtaining quotes, preparing purchase documentation, tracking orders, and resolving vendor issues. Also includes processing requisitions and purchase orders.
• Plan and coordinate meetings, conferences, retreats, workshops, interviews, and other division events.
• Develop agendas, briefing materials, attendance lists, logistics plans, and follow‑up documentation.
• Coordinate meeting rooms, technology, catering, visitors, travel arrangements, and other logistical requirements.
• Prepare meeting minutes or action summaries and track follow‑up items through completion.
• Support special projects and time‑sensitive assignments requiring coordination across multiple offices or stakeholders.

What You Should Bring

• Strong written and verbal communication skills with keen attention to detail
• Excellent proofreading and editing skills
• Ability to establish and maintain cooperative working relationships with a large and diverse staff, and work effectively as part of a team or independently to complete work assignments
• Skill in organizing, assessing, and prioritizing multiple tasks, projects, and other tasks
• A basic understanding of procurement, budgeting, finance and invoicing
• Expert knowledge of Microsoft Office software (Outlook, Word, PowerPoint, Excel) and Adobe Acrobat; familiarity with online meeting platforms (Microsoft TEAMS) and content management systems
• Experience with scheduling meetings and maintaining electronic databases
• Ability to quickly learn new computer programs (i.e. UKG Kronos, Lawson)

Minimum Qualifications

• High school diploma or a Certificate of General Educational Development (GED).
• Four (4) years of progressively responsible experience that includes at least two (2) years in administrative and clerical support work and at least one (1) year of technical support experience in the administrative management areas of the specific position to be filled.
• An equivalent combination of education and experience may be substituted, which together total 4 years.

Supplemental Information

Classification Specification: Administrative Assistant III

NOTE: This position is union‑represented.

Why Prince George’s Planning?

Amenities

• Telework opportunities
• Flexible schedules
• Onsite fitness center
• Complimentary access to M‑NCPPC gymnasiums throughout Prince George’s County
• Free parking is available for employees
• Tuition Reimbursement/Assistance Program, subject to annual budget allocations and program funding availability
• Positions may qualify for federal student loan forgiveness assistance.

The M‑NCPPC offers a competitive salary range of $49,243 to $87,215 (salary is commensurate with education and experience) at the Administrative Assistant III level with excellent benefits including generous leave, extensive health coverage, deferred compensation plan, and employee pension plan.

The Prince George’s County Planning Department is currently located in Largo, MD.

May be subject to medical, drug and alcohol testing.

M‑NCPPC is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non‑merit factor.

Applicants with Disabilities under the Americans with Disabilities Act.

If you require accommodations or special arrangements due to a qualifying disability, please notify the Recruitment & Selections Services Unit at the time of application at or (Maryland Relay 7‑1‑1)

M‑NCPPC will make all efforts to reasonably accommodate you.

THE MARYLAND‑NATIONAL CAPITAL PARK AND PLANNING COMMISSION

2026 Benefit Summary For Merit System Employees

The following benefit summary is provided for informational purposes only and is not, nor should be construed as an employment agreement with the M‑NCPPC, implied or actual. It is not all-inclusive and is subject to change. Benefits listed are extended to all Merit System employees of the Maryland‑National Capital Park and Planning Commission (M‑NCPPC). All plans are optional except the Defined Benefit and Long‑Term Disability plans.

Eligibility

You have 45 days from your hire date to elect your benefits. Your coverage begins on the first of the month following receipt of your enrollment forms and required documentation.

Retirement Programs

• Defined Benefit Plan (Mandatory Participation) – Plan E excludes FOP members.

Plan Employee Contribution Plan C 9.5%* of base salary (FOP members only) Plan E 4% of base salary up to maximum Social Security Wage Base (SSWB) and 8% in excess of SSWB.

• 457 (b) Plan (Optional) [Pre‑tax and Roth]
• Traditional and Roth IRAs (Optional)
• Retiree Healthcare – Eligibility requires, at least 10 years of eligible service and continuous enrollment in M‑NCPPC plans (or proof of continuous enrollment in comparable plans) during the 36 months immediately preceding your retirement date. Premium cost share based on years of service

Health Insurance Plans (FOP Members Pay 23% for Medical, Prescription and Dental and same as all other employees for Vision.) All other employees pay percentage below.

• Medical
  • Kaiser Permanente Health Maintenance Organization (HMO) – (15%)
  • UnitedHealthcare Select Exclusive Provider Organization Health Plan (EPO) – (20%)
  • UnitedHealthcare Choice Plus Point of Service (POS) – (20%)
• Prescription – CVS Caremark – (15%)
• Dental – Delta Dental PPO and DeltaCare USA HMO – (20%)
• Vision – EyeMed – (80% of Low Option plan paid by Commission. Any balance paid by employee.)
  • Low, moderate, and high options are available. Frequency of covered services differs.

Flexible Spending Accounts (Employee Pays 100%)

• Medical Account – Maximum annual contribution: $3,300
• Dependent Care Account – Maximum annual contribution: $7,500

Long‑Term Disability Insurance (Mandatory Participation)

• Employee Pays 20%: Commission Pays 80% (FOP Members Pay 100%)
• Benefits paid at 66 2/3% of base salary, maximum of $6,000/month

Supplemental Long‑Term Disability Insurance (Employee Pays 100%)

• Benefits paid at 66 2/3% of base salary that exceeds $108,000; capped at $216,000

Basic Life and AD&D Insurance (Employee Pays 20%: Commission Pays 80%)

• Two (2) times base salary; maximum benefit is $200,000 for each
• Automatic coverage with opt‑out provision

Supplemental and Spouse/Dependent Life Insurance (Employee Pays 100%)

• Supplemental – 1,2,3,4, or 5 times base salary; maximum benefit is $750,000
• Spouse/Dependent Combination – $10,000/$5,000, $20,000/$10,000, or $30,000/$15,000

Sick Leave Bank (Contribution and Benefit hours prorated for part‑time employees)

• Employees have 60 days from date of hire to enroll.
• Employee contributes 8 leave hours each year
• Annually covers up to 688 hours for own serious medical condition, and 480 hours for parental responsibilities (birth, adoption or foster care), and 80-160 hours for serious medical condition of an immediate family member

Leave Programs

• Annual: 15 days per year
• Personal: 3 days per year (12‑month waiting period)
• Sick: 15 days per year
• Holidays: 11 days per year

Other Benefits

• Credit Union
• Employee Assistance Plan
• Legal Services Plan
• Tuition Assistance Program
• Wellness Program
• Work‑Life Program

For a more detailed description of benefits, please contact the Commission’s Health and Benefits Office at [e-mail] or 301‑454‑1694.