Executive Assistant

Hastings Center, Inc.; Washington; On-site; USD 45,000 - 60,000; Part time

Job description

## Administrative Assistant IIIApplylocations: Seeley G. Mudd Building (College of Medicine)time type: Part timeposted on: Posted 2 Days Agojob requisition id: JR108310The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.At Howard University, we prioritize well-being and professional growth.Here is what we offer: * ***Health & Wellness:*** Comprehensive medical, dental, and vision insurance, plus mental health support* ***Work-Life Balance:*** PTO, paid holidays, flexible work arrangements* ***Financial Wellness:*** Competitive salary, 403(b) with company match* ***Professional Development:*** Ongoing training, tuition reimbursement, and career advancement paths* ***Additional Perks:*** Wellness programs, commuter benefits, and a vibrant company culture**Join Howard University and thrive with us!** https://hr.howard.edu/benefits-wellnessThe purpose of the Administrative Assistant III position is to perform a variety of advanced/administrative support duties, serving as the primary administrative and operational support for the Chair of the Ophthalmology Department. The Administrative Assistant III plays a critical role in ensuring the effective coordination of the department’s academic, clinical, and research activities. Acting as a central liaison, the Administrative Assistant III facilitates clear and timely communication between the Chair, faculty, staff, students, and external stakeholders, often handling sensitive or confidential information with the utmost discretion. By combining strong organizational skills, attention to detail, and professional judgment, this position directly contributes to the department's smooth functioning and supports the Chair in advancing the department's academic mission, research goals, and patient care initiatives. This position may be responsible for monitoring budgets and business affairs, personnel matters and interpreting policy and procedures.**Nature and Scope:**Internal contacts may include senior administrators, faculty, physicians, students, and staff. External contacts may include vendors, consultants, and the public.**Principal Accountabilities:*** Compose and prepare correspondence as well as assist in writing and preparation of manuscripts, grants, questionnaires, journal reviews, presentations, reports, letters, and memos for the Chair’s review and signature.* Read all emails and coordinate office communications ensuring openness and accuracy.* Screen and provide telephone coverage for the Chair, Faculty, and administrative offices.* Represent the Chair in meetings, take dictation, minutes, notes, and prepare a final copy for review and arrange department meetings.* Create graphic brochures, posters, signs, labels for conferences, newsletters, invitations, and presentation slides.* Assist the Chair with activities relating to the College of Medicine, the Hospital, and the University.* Assist the Chair in the preparation of all faculty and staff evaluations and recommendations.* Assist with all departmental development projects and continuing medical education conferences.As an integral part of the Department of Ophthalmology, the principal duties and responsibilities of the Administrative Assistant III include, but are not limited to:**Human Resources Administrative Responsibilities*** Facilitate and compile New Hire documents.* Prepare and compile faculty APT appointment/re-appointment documents.* Maintain Attending Physicians on-call schedule.* Coordinate physician attendance at community health fairs.* Submit Attending Physicians leave slips.* Maintain and distribute Attending Physicians license status.* Assist and submit Attending Physicians OPPE and FPPE.* Coordination of Attending and staff performance evaluations* Submit Attending Physician Clinic and/or Private schedule changes.* Coordinate Attending Physicians and staff work requests for facility maintenance or housekeeping.**CME Symposia Responsibilities*** Coordinate annual Alumni Symposium, Founders Day, and annual Glaucoma Symposium.* Arrange guest lecturers’ travel.* Prepare and submit documentation for Continuing Medical Education accreditation symposia.* Submit Grant applications for annual Alumni Symposium, Founders Day, and annual Glaucoma Symposium.* Prepare and submit symposium expenses.**Medical Student Clerkship Responsibilities*** Coordinate medical student rotation schedules.* Assist medical student educator (clerkship director) with completion of medical student evaluations.* Ophthalmology Honors & Oath recipient: order plaque and submit check request.**General Administrative Responsibilities*** Prepare and assist with the development of department budget and proposals.* Prepare annual and operational reports for the Chair’s approval.* Schedule meetings for Chair* Prepare and submit external and internal letters, memos, and/or forms for Attending Physicians.* Facilitate Attending Physicians and staff computer and printer issues.* Orders and maintains office supplies* Submit physician requests for Ophthalmology medical equipment.* Manage vendor relationships and contracts for hardware, software, equipment, and services.* Coordination of purchase and maintenance of equipment and licensing agreements**Perform other Job-related Duties As Assigned**Coordinate annual departmental fundraiser.**Core Competencies:*** Advanced knowledge of office and administrative practices and principles.* Skill in the operation of computers, related software applications (MS Word, Excel, PowerPoint, and Access).* Ability to problem solve and make decisions.* Ability to exercise discretion and ensure a high level of confidentiality.* Ability to communicate effectively orally and in writing with a diverse population.* The ability to establish and maintain effective harmonious work relations with faculty, physicians, staff, students, and the general public.**Minimum Requirements:*** High School diploma or GED and 2-4 years of general work experience.* AA/AS may be substituted for 4 years of required work experience.* BA/BS may be substituted for up to 4 years of work experience.**Compliance Salary Range Disclosure**### Similar Jobs (2)#### Administrative Assistant III (Research Operations)locations: Seeley G. Mudd Building (College of Medicine)time type: Full timeposted on: Posted 3 Days Ago#### Wellness Administrative Assistantlocations: Seeley G. Mudd Building (College of Medicine)time type: Full timeposted on: Posted 30+ Days Ago### About UsHoward University is a comprehensive, research-oriented, historically Black private university providing an educational experience of exceptional quality to students of high academic potential with particular emphasis upon the provision of educational opportunities to promising Black students. Further, the University is dedicated to attracting and sustaining a cadre of faculty who are, through their teaching and research, committed to the development of distinguished and compassionate graduates and to the quest for solutions to human and social problems in the United States and throughout the world.Howard University does not discriminate on the basis of race, color, national and ethnic origin, sex,sexual orientation,gender or gender identity, marital status, religion, disability or protected veterans status. Veterans and people with disabilities are encouraged to apply.Inquiries regarding provisions for persons with disabilities or veterans status, Equal Employment Opportunity and Title IX should be directed to the Office of Employee Relations and Equal Employment Opportunity at 202-806-1280.**This position description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The university has the right to revise this position description at any time. This position description is not be construed as a contract for employment.**