ADMINISTRATIVE ASSISTANT III

State of Florida; Tallahassee (FL); On-site; USD 46,000 - 57,000; Full time

Benefits offered by this job

Paid vacation

Health insurance

Life insurance

Dental & Vision

Tuition-free courses

Retirement plans

Job summary

The Florida Department of Corrections is seeking an Administrative Assistant III to provide high-level administrative support to the Regional Director and Department Secretary, ensuring the smooth and professional operation of the office.

This on-site role handles complex secretarial duties, file management, travel coordination, and HR support, with qualifications of a high school diploma and at least three years of clerical or related experience.

Qualifications

• High School Diploma or its equivalent.
• Three (3) years of clerical or criminal justice program experience.
• Official transcripts may be required.

Responsibilities

• Serve as personal assistant and liaison to the Regional Director and perform complex duties.
• Manage office communications, correspondence, mail, and staff notifications.
• Maintain file management, appointments, travel, and conference space.
• Support audits, reports, and staff training on procedures and policies.
• Assist HR processes, inventory, and help the Region 2 Helpdesk.

Education

High School Diploma or its equivalent

Job description

Requisition No: 882463

Agency: Department of Corrections

Working Title: ADMINISTRATIVE ASSISTANT III

Pay Plan: Career Service

Position Number: 70040857

Salary: $51,467.78 Annually

Posting Closing Date: 09/10/2026

Total Compensation Estimator Tool

FLORIDA DEPARTMENT OF CORRECTIONS

We Never Walk Alone

ADVERTISING TITLE: ADMINISTRATIVE ASSISTANT III

This internal advertisement is for a Career Service position located at Region II Community Correction Alachua.

The Administrative Assistant III position at the Florida Department of Corrections provides exceptional administrative support to the Regional Director and our department, ensuring the smooth and efficient operation of our office. We are dedicated to maintaining the highest standards of professionalism, organization, and communication.

This position is not a telework position and is required to report to the FDC office in the area it serves.

Job Duties

• Serve as personal assistant and liaison to the Regional Director, performing complex secretarial, administrative, and managerial duties while maintaining positive organizational relationships and protocol.
• Manage office communications by preparing correspondence, handling mail and calls, and keeping staff informed of procedures, quality, and concerns from the Regional Director and Department Secretary.
• Maintain efficient office operations through comprehensive file management, use of office automation tools, and coordination of appointments, travel, and conference space.
• Support departmental functions by researching and preparing reports, assisting with ACA audits, and informing staff on procedures, programs, and policies through various communication methods.
• Provide additional support by assisting with HR processes, equipment inventory, property liaison duties, routing paperwork, and helping the Region 2 Helpdesk with operational issues and staff training.

Benefits

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System:
  • Pension Plan (Traditional Retirement Pension Plan)
  • Investment Plan (401(K)-Type Retirement Plan)
  • Deferred Retirement Option Program (Drop)
  • Deferred Compensation
  • Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.

Required Qualifications

Please note, when submitting a college/university degree, if selected for this position official transcripts will be required.

• High School Diploma or its equivalent.
• Three (3) years of clerical or criminal justice program experience.

Preferred Qualifications

• Vocational/technical training in law enforcement, data processing, or secretarial science.
• College coursework from an accredited Institution can substitute for the required experience at the rate of 30 semester, 45 quarter or 720 classroom hours for each year of the required experience.

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

Additional Information

Background Screening Requirement

The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering.

Employment Eligibility

The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee’s eligibility to work after completing the I-9 form.

The Florida Department of Corrections does not currently support H-1B Visa Sponsorship.

For online application issues, call the People First Service Center at 1-877-562-7287. Applications will be accepted until 11:59 PM EST on the closing date.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Veterans' Preference

Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.