Administrative Assistant III

Holy Family Catholic Church; Orlando (FL); On-site; USD 40,000 - 52,000; Full time

Job summary

Holy Family Catholic Church is seeking an experienced administrative professional to support parish leadership and staff. The role involves managing calendars, preparing documents, and coordinating meetings with attention to accuracy and confidentiality.

You will interact with staff, volunteers, parishioners, and diocesan offices, handling multiple priorities with minimal supervision. Proficiency in Microsoft Office and strong organizational skills are essential for success in this supportive

Qualifications

• High school diploma or equivalent.
• 6+ years of progressively responsible office experience.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Organizes calendars and coordinates meetings for parish leadership and staff.
• Prepares, edits, and formats correspondence, reports, and presentations.
• Maintains organized filing systems and records.
• Handles confidential information with discretion and professionalism.
• Supports multiple staff or departments and coordinates administrative workflows.

Skills

Organizational skills

Interpersonal skills

Attention to detail

Written communication

Discretion

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Performs advanced administrative and clerical duties with minimal supervision; may provide support to multiple departments as needed.
• Coordinates and manages calendars, meetings, and appointments for parish leadership and staff.
• Prepares, edits, and formats correspondence, reports, presentations, and other documents.
• Coordinates meetings, including scheduling, preparation of materials, and logistical arrangements.
• Responds to internal and external inquiries in a timely, accurate, and professional manner, exercising sound judgment.
• Develops and maintains organized filing systems and records in accordance with established procedures.
• Coordinates administrative processes and assists in maintaining efficient office operations.
• Opens, prioritizes, and routes correspondence and communications appropriately.
• Assists in coordinating activities of other clerical staff or volunteers, as assigned.
• Maintains confidentiality of sensitive information and exercises discretion in all areas of responsibility.
• Professionally communicates and interacts with staff, volunteers, parishioners, and diocesan offices.
• Attends required meetings and gatherings.
• Monitors assigned tasks and follows through to ensure timely completion.
• Performs all other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CATHOLIC FAITH

Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.

EDUCATION and/or EXPERIENCE

High school diploma or equivalent required, supplemented by six (6) or more years of progressively responsible experience in an office or administrative environment. Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook, required.

OTHER SKILLS and ABILITIES

• Strong organizational and interpersonal skills with a high level of attention to detail.
• Ability to perform complex clerical and administrative tasks with accuracy and efficiency.
• Ability to work independently with minimal supervision while managing multiple priorities.
• Strong written and verbal communication skills, with the ability to compose correspondence, reports, and meeting materials.
• Ability to exercise sound judgment and handle sensitive and confidential information with discretion.
• Ability to coordinate administrative functions and support multiple staff or departments as needed.
• Ability to respond to a wide range of inquiries from diocesan entities, parishioners, and members of the business community in a professional manner.
• Ability to learn, apply, and improve office systems, processes, and procedures.