Administrative Assistant III

Mindlance; Cupertino (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

A leading company seeks an Administrative Support professional in Cupertino. The successful candidate will provide essential support to senior management, showcasing exceptional organizational skills, attention to detail, and a collaborative spirit. Responsibilities include calendar management, meeting coordination, and handling confidential information, making a positive impact on the people organization.

Qualifications

• 5-7 years experience supporting senior level management.
• Ability to interact with senior leaders with tact and discretion.
• Fluency in Microsoft Office and similar platforms.

Responsibilities

• Manage daily calendars and prioritize schedules.
• Coordinate travel arrangements and logistics.
• Process expense reports and maintain common areas.

Skills

Communication skills

Detail oriented

Problem solving

Team player

Organizational skills

Education

BA/BS or equivalent experience

Tools

Microsoft Office

Pages

Numbers

Keynote

Job description

Job Summary

This position involves providing administrative support to senior leader within the people organization. The successful candidate will have a collaborative and customer focused approach, be exceptionally well-organized, able to effectively multi-task, prioritize, take initiative, and bring breadth of knowledge in the retail and people business to add value in project development.

Key Qualifications

Highly motivated and must enjoy fast paced environment; ability to switch gears quickly
Excellent communication skills-verbal and written involving high level communications with internal and external contacts
Ability to prioritize workload proactively and expeditiously
Detail oriented and highly organized, excellent follow through
Strong business acumen and understanding of how organizations work
Requires ability to interact with senior level leaders with tact, diplomacy, discretion
Proven creative problem solving history, ability to work well collaboratively and under pressure
Demonstrated ability to take initiative, anticipate needs and exercise independent/sound judgment
Fluency in Pages, Numbers, Keynote, platforms, Microsoft Office, Microsoft Excel
Positive attitude, team player and a great sense of humor


Description

Administrative Function
Managing daily calendars, showing flexibility and problem solving abilities to adjust or prioritize schedules due to last minute changes or prep.
Schedule large meetings internally and with cross functional partners
Arrange and coordinate travel, accommodations and trip logistics including help with travel documents.
Process expense reports in timely fashion; manage travel requests
Manage conference rooms; maintain common areas
Main point of contact for all things building related, work closely with Facilities Manager
Develop an understanding of the organizations operations, culture, policies and procedures
Handle and maintain highly confidential and sensitive information


Education

BA/BS or equivalent experience preferred, 5-7 years experience supporting senior level management