Administrative Assistant III

American Red Cross; City of Rochester (NY); On-site; USD 38,000 - 40,000; Full time

Benefits offered by this job

Medical, Dental Vision plans

Health Spending Accounts & Flexible</n

PTO: Starting at 15 days a year; based

Holidays: 11 paid holidays comprised

401K with up to 6% match

Paid Family Leave

Employee Assistance

Disability and Insurance: Short + Long

Service Awards and recognition

Job summary

The American Red Cross in Liverpool, NY is seeking an Administrative Assistant to support our leadership team in the local office. You will manage memos, scheduling, and office operations to ensure smooth daily functions.

Qualifications include a high school diploma and five years of related experience, with strong communication and computer skills. The role offers competitive hourly pay, benefits, and opportunities to grow within a mission-driven organization.

Qualifications

• Five years related experience required.
• Good verbal and written communication skills.
• Ability to prepare and edit complex documents is preferred.
• High level of computer skill proficiency, including knowledge of document, spreadsheet, database, and presentation applications.

Responsibilities

• Prepare and maintain memos, records, reports, data or correspondence for staff signature. Review correspondence for consistency with corporate policies and practices. May assist in the development of presentations.
• Perform general administrative duties such as maintaining and collecting data, coordinating the provision of organizational services (i.e. purchasing, supplies, catering, copying/printing), coordinating unit mail and communication flow, assisting in expenditure tracking and budget preparation.
• Screen telephone and office callers and resolve routine inquiries. Answer routine requests and direct others to supervisor, appropriate staff member or another office.
• Schedule and maintain calendar of appointments, meetings, events, program initiatives and travel itineraries.

Skills

Five years related experience

Verbal and written communication

Document editing

MS Office proficiency

Education

High school diploma or equivalent

Job description

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By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network?

Join us-Where your Career is a Force for Good!

Job Description:

Joining The American Red Cross is like nothing else - it's as much something you feel as something you do. You become a vital part of the world's largest humanitarian network. Joining a team of welcoming individuals who are exceptional, yet unassuming. Diverse, yet uncompromising in unity. You grow your career within a movement that matters, where success is measured in people helped, communities made whole, and individuals equipped to never stop changing lives and situations for the better.

When you choose to be a force for good, you'll have mentors who empower your growth along a purposeful career path. You align your life's work with an ongoing mission that's bigger than all of us. As you care for others, you're cared for with competitive compensation and benefits. You join a community that respects who you are away from work as much as what you do while at work.

Where Your Career is a Force for Good!

What You Will Do:

We are currently seeking an Administrative Assistant to support our leadership team in our Liverpool, NY Office.

Responsibilities:

1.Prepare and maintain memos, records, reports, data or correspondence for staff signature. Review correspondence for consistency with corporate policies and practices. May assist in the development of presentations.

2. Perform general administrative duties such as maintaining and collecting data, coordinating the provision of organizational services (i.e. purchasing, supplies, catering, copying/printing), coordinating unit mail and communication flow, assisting in expenditure tracking and budget preparation.

3. Screen telephone and office callers and resolve routine inquiries. Answer routine requests and direct others to supervisor, appropriate staff member or another office.

4. Schedule and maintain calendar of appointments, meetings, events, program initiatives and travel itineraries.

WHAT YOU NEED TO SUCCEED

Qualifications:

Education:

High school diploma or equivalent required.

Experience:

• Five years related experience required.
• Good verbal and written communication skills.
• Ability to prepare and edit complex documents is preferred.
• High level of computer skill proficiency, including knowledge of document, spreadsheet, database, and presentation applications.

Travel - occasional travel may be required between the Liverpool, Albany and West Henrietta facilities.

The salary range for this position is $27.50/hr - $29.00/hr.

Note that American Red Cross salaries are aligned to the specific geographic location in which the work is primarily performed. Other factors that may be used to determine your actual salary may include your specific skills, how many years of experience you have and comparison to other employees already in this role.

BENEFITS FOR YOU:

• Medical, Dental Vision plans
• Health Spending Accounts & Flexible Spending Accounts
• PTO: Starting at 15 days a year; based on type of job and tenure
• Holidays: 11 paid holidays comprised of six core holidays and five floating holidays
• 401K with up to 6% match
• Paid Family Leave
• Employee Assistance
• Disability and Insurance: Short + Long Term
• Service Awards and recognition

The American Red Cross is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, San Diego Fair Chance Ordinance, the California Fair Chance Act and any other applicable state and local laws.

AmeriCorps, the federal agency that brings people together through service, and its partners - the Peace Corps, AmeriCorps Alums, National Peace Corps Association, and the Service Year Alliance - launched Employers of National Service to connect national service alumni with opportunities in the workforce.American Red Cross is proud to be an EONS partner and share our employment opportunities with the network of organizations.

Interested in Volunteering? Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions.

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