Administrative Assistant III

KabaFusion; Cerritos (CA); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

401k match

PTO / Holidays

Life insurance

Short-term disability

Wellness programs

Learning & Development

Job summary

KabaFusion is hiring for an administrative support role in Cerritos, CA, assisting the Nursing Department with scheduling, records, and payroll processes.

The role emphasizes accuracy, communication, and teamwork in a healthcare-focused environment. Competitive benefits and growth opportunities are provided. Healthcare experience is preferred but not required.

Qualifications

• Requires a high school diploma or GED; an associate’s degree or higher is preferred.
• Minimum of 2 years of office experience, preferably in health care.
• Proficient with computer software, especially Microsoft Office.

Responsibilities

• Maintains nursing daily schedules and logs visits in AlayaCare/Clinician Visit Log.
• Reviews nursing visits and ensures billing accuracy.
• Reconciles payroll to caseload summaries for accuracy.
• Monitors overtime and travel overages to prevent overpayment.
• Tracks nursing notes to ensure timely medical records; reports delinquent notes.
• Reviews payroll reports for accuracy and responds to inquiries.
• Enters visits for annual state reporting as applicable.
• Validates nursing visit entries in CPR+ for billing.
• Supports department with administrative tasks and projects.
• Provides excellent customer service to internal and external customers.
• Works with nursing personnel to update credentialing.

Skills

Communication

Arithmetic

Planning

Critical thinking

Teamwork

Education

High School diploma or GED

Associate's degree or higher preferred

Tools

AlayaCare

CPR+

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Cerritos - CA Cerritos - CORP - HOLDINGS, Cerritos, CA, US

Salary Range: $28.00 To $34.00 Hourly

Come join an exciting and innovative company that puts the “care” back in healthcare!

At KabaFusion, our patients come from all walks of life and so do we. We hire GREAT people, period! Our culture celebrates and supports the differences that make us unique. Here, it doesn’t matter what your role is, your hard work and dedication is not only recognized but celebrated. Join us and find out why this is the place to excel and do your best work.

About Us:

What started as a single pharmacy in 2010 has grown into KabaFusion becoming the largest privately held home infusion company in the country. We have a national network of pharmacies and nursing offices strategically placed to service 40+ states. Couple that with over 30 years of combined experience and it’s no wonder why KabaFusion is the industry leader in home infusion.

JOB SUMMARY:

This position is responsible for supporting the administrative, clerical and office support activities for the Nursing Department and/or manager to facilitate the efficient operation of the organization.

MAJOR DUTIES AND RESPONSIBILITIES:

1. Maintains nursing daily schedules as applicable and enters scheduled visits into AlayaCare/Clinician Visit Log, updates as needed based on patient schedule changes.
2. Reviews all completed nursing visits, completes/corrects in Clinician Visit Log and confirms for billing.
3. Reconciles payroll to employee’s caseload summary for accuracy.
4. Closely monitors overtime and mileage/travel overages in daily activity records to prevent overpayment.
5. Tracks nursing notes to ensure timeliness and accuracy of medical records and reports delinquent clinical nursing notes to QA Coordinator/Nursing Supervisor.
6. Reviews payroll reports for accuracy.
7. Responds to payroll inquiries and provides payroll breakdowns as needed
8. Enters visits for the agency’s yearly state report (as applicable).
9. Confirms and validates accuracy of nursing visit entries every month in CPR+ for the billing department.
10. Assists department in handling multiple administrative functions and projects.
11. Provides excellent customer service to both internal and external customers.
12. Works in conjunction with corporate nursing personnel to maintain and update nursing agency credentialing.
13. Performs other related duties as directed by supervisor.

SKILLS AND ABILITIES:

• Demonstrates excellent communication skills both written and verbal.
• Ability to perform basic arithmetic calculations.
• Ability to plan, organize and prioritize workload.
• Demonstrates good critical thinking and problem-solving skills.
• Flexible, adaptable and teamwork oriented.

EDUCATION AND/OR EXPERIENCE:

• A minimum of a high school diploma or GED required; college coursework or associate’s degree or higher preferred.
• A minimum of two (2) years prior office experience is required, preferably within a health care environment.
• Prior working experience utilizing computer software, preferably Microsoft Office

What we offer:

• Competitive compensation
• Benefits start on your 1stday of employment
• 401k w 4% match – no waiting or vesting period
• PTO / Floating Holidays / Paid Holidays
• Company paid life insurance, short term disability
• Employee Assistance programs to help with mental health / wellness
• Learning & Development Programs
• Perks... includes discounts on travel, cell phone, clothing and more...

Join us and find out why this is the place to excel and do your best work.