Administrative Assistant III

Northern Light Health; Brewer, Northern (ME, KY); Hybrid; USD 31,000 - 47,000; Full time

Job summary

Northern Light Health Home Office in Brewer, ME is seeking an Administrative Support professional to manage executive calendars, perform research, and prepare statistical reports. The role involves clerical duties, answering calls, and coordinating meetings across leadership.

A 2-year degree and significant experience in similar roles are required. This full-time position is located at the Cianchette Professional Building, with a salary range of $22.30 to $34.22 per hour.

Qualifications

• Associate's Degree or equivalent combination of education and experience required.
• 5 years’ experience as an Administrative Assistant or similar role.
• 5+ years of administrative assistant experience (at least one year within the NLH system).

Responsibilities

• Answer telephones, take messages, or transfer calls to appropriate individuals.
• Maintain calendars for executives and schedule appointments, meetings, and vendor presentations.
• Reconcile corporate credit card purchases and ensure proper accounting.
• Generate memos, emails, and reports when appropriate.
• Set up and manage filing systems and maintain documents.

Skills

Calendar management

Research

Statistical reporting

Clerical tasks

Meeting scheduling

Time management

Communication

Education

Associate's Degree

2-year Secretarial/related education

Job description

Northern Light Health Home Office |US:ME:Brewer | Administrative Support | Full Time

Salary range- 22.30-34.22 USD

Description

The compensation range listed reflects the range Northern Light Health anticipates relying on in setting the wages for the position. The range may not necessarily include all additional compensation elements available, such as differentials, incentive programs and benefits.

Northern Light Health

Department:Medical Group Administration

Position is located:Cianchette Professional Blding

Work Type:Full Time

Salary Range : $ 22.30 - $34.22

Exempt: No

Summary:

Provide high-level administrative support by handling leader calendar(s), conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Responsibilities:

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals
• Maintain calendar(s) for assigned executives. Schedules appointments, meetings (including web-based meetings) and vendor presentations to maximize time and availability. Evaluates meeting requests and prioritizes based on executive's direction and personal knowledge of strategic importance of subject matter
• Manages corporate credit card account making discretionary purchases as needed to run the executive's office including monthly reconciliation of account. Ensures proper accounting for purchases
• Generate memos, emails and reports when appropriate
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material
• Create, maintain, and enter information into databases
• Maintain office supplies by checking inventory and ordering items As a proxy for and under the supervision of leader, enters, edits and approves time and requests corrections
• Maintain a safe environment complying with Northern Light Health policies and procedures; report and directly address environmental hazards and violations of patient safety policy and/or protocol when involved or observed
• May perform other duties upon request.

Other Information:

Education and Experience Associates Degree. 2 year degree in secretarial science or the equivalent combination of education and experience is required. 5 years’ experience as an Administrative Assistant or similar role. 5+ years of administrative assistant experience (at least one year within the NLH system)

Competencies and Skills

• 5+ years of relative work experience required.
• Achieves Results: Sets high standards for their own outcomes and seizes opportunities to engage others towards objectives. Consistently moves forward with direct actions in order to attain or exceed objectives. Manages their own time effectively to accomplish assigned tasks. Successfully prioritizes multiple projects and duties as needed.
• Applies Business Acumen:Demonstrates knowledge of current and future trends that impact organizational success. Applies proven practices and business theories to get results that meet financial as well as other business goals. Recognizes opportunities for new services and products and acts accordingly, taking measured risks into consideration. Possesses a thorough knowledge of their field and independently carries out their work in accordance with professional standards of the profession.
• Effectively Communicates: Listens, speaks and writes appropriately, using clear language. Communication methods are fitting to the message(s), audience, and situation and follow-ups are regular and timely. Shows that important (non-) verbal information is absorbed and understood and asks further questions to clarify when necessary. Expresses ideas and views clearly to others and has ability to adjust use of language to the audiences' level.
• Word processing, spreadsheets, data entry, database experience and other computer related skills.
• Serves Others: Strives to understand, meet and exceed the expectations and requirements of internal and external customers which may include the people and communities in our service areas. Develops and maintains relationships, alliances and coalitions within and outside the organization and leverages them in order to obtain information, support, and promote cooperation and collaboration.
• Behaves with Integrity and Builds Trust: Acts consistently in line with the core values, commitments and rules of conduct. Leads by example and tells the truth. Does what they say they will, when and how they say they will, or communicates an alternate plan.
• Cultivates Respect: Treats others fairly, embraces and values differences, and contributes to a culture of belonging, empowerment, and cooperation.
• Fosters Accountability: Creates and participates in a work environment where people hold themselves and others accountable for processes, results and behaviors. Takes appropriate ownership not only of successes but also mistakes and works to correct them in a timely manner. Demonstrates understanding that we all work as a team and the quality and timeliness of work impacts everyone involved.
• Practices Compassion: Exhibits genuine care for people and is available and ready to help; displays a deep awareness of and strong willingness to relieve the suffering of others.

Education

• Required Associate's Degree4 years of related experience in lieu of degree

Working Conditions

• Lifting, moving and loading less than 20 pounds.
• Prolonged periods of sitting.
• Prolonged periods of standing.
• Prolonged periods of walking.

As an integrated health delivery system serving Maine, Northern Light Health is raising the bar with no-nonsense solutions that are leading the way to a healthier future for our state. Our care team—in hospitals, primary and specialty care practices, long-term and home healthcare, behavioral healthcare, and ground and air medical transport and emergency care—are committed to making healthcare work for you: our patients, communities, and employees.

Questions? Contact Talent Acquisition:
phone: [phone]
email: [e-mail]

Brewer, Maine, Corporate Office, Cianchette, Foundation, Finance, Human Resources, Legal Services

Equal Opportunity Employment

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, disability status, gender, sex, sexual orientation, gender identity, ancestry, protected veteran status, national origin, genetic information or any other legally protected status.