Administrative Assistant III

Planet Pharma; Batesville (IN); On-site; USD 28,000 - 34,000; Full time

Job summary

Planet Pharma in Batesville, IN is seeking a detail-oriented HR Administrative Assistant to support the Plant Manager and HR department. You will handle onboarding, maintain employee records, and address benefits, payroll, and policy inquiries.

Responsibilities include processing HR forms, conducting orientations, generating reports, and coordinating meetings while ensuring confidentiality and accuracy in a fast-paced environment.

Qualifications

• High school diploma required; Associate degree preferred.
• 1–3 years HR/Admin Assistant experience requested.
• Workday experience is a plus.
• Strong organization, detail orientation and initiative.

Responsibilities

• Process HR forms such as new-hire, changes, evaluations and benefits.
• Conduct new-hire orientations.
• Prepare reports (insurance, COBRA, OSHA, headcount) from HRIS.
• Provide general HR support to the HR Department.
• Info to employees on personal records and policies.
• Assist with training needs assessments and recommendations.
• Maintain files and ensure compliance with policies.

Skills

Organizational skills

Attention to detail

Multitasking

Communication skills

Independent work

Confidentiality

Education

High school diploma

Associate degree preferred

Tools

Workday

Job description

Pay range: 20-25/hr
*depending on exp

JOB SUMMARY

Provides comprehensive support to the Plant Manager & Human Resources department by managing administrative tasks, assisting with HR processes, onboarding, maintaining employee records, and serving as a first point of contact for employee inquiries regarding benefits, payroll, and company policies.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Other duties may be assigned:

• Processes various forms related to documenting human resources activities such as new-hire, change-of-status, performance evaluations, benefits, terminations, etc.
• Conducts new-hire orientations.
• May prepare special reports, such as insurance, COBRA, OSHA, affirmative action and headcount using the HRIS.
• Provides general human resources support to Human Resources Department
• Provides information to employees on matters pertaining to their personal employee information.
• May facilitate employee training and be involved in needs assessments and recommendations.
• Maintain files, retrieving information as required by company policy, state laws, or federal laws.
• Compose and type correspondence, reports and presentations, with appropriate follow-up to ensure timeliness and accuracy.
• May be responsible for computing and processing company expenses and reimbursements and/or payroll calculations.
• Maintain engagement file, itineraries and calendar of events.
• Schedule meetings.
• Make travel accommodation and reservations.
• Develop and maintain reports and presentations as required.
• Plans well and can manage multiple priorities in a fast-paced environment.
• Perform other office functions such as answering phones, ordering office supplies, and looking up proof of deliveries.

EDUCATION, EXPERIENCE AND QUALIFICATIONS

• High school diploma required; Associate degree from an accredited college or university preferred.
• Minimum of 1 – 3 years’ Human Resources / Admin. Assistant experience required.
• Experience with Workday preferred.
• Demonstrate excellent organization skills, attention to detail, ability to work independently, and takes initiative.
• Strong written and verbal communication skills.
• Exceptionally strong organizational skills and ability to multitask.
• Competence with Microsoft Office Suite (PowerPoint & Strong Excel required).
• Demonstrate ability to always maintain confidentiality.

PHYSICAL REQUIREMENTS

NOTE: The inability to perform any of the following physical requirements does not preclude an applicant from consideration unless, following an individualized analysis, it is determined that the physical requirement is an essential job function and the applicant is unable to perform such function with or without reasonable accommodation

• Note all physical requirements of the position. Please use the ADA Essential Functions Checklist as a Guide.