Administrative Assistant II - SW

The Harris Center for Mental Health and IDD; Houston (TX); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Competitive salary

Retirement plan with company match

Paid time off accrual

Cell phone discounts

Tickets at Work

Headspace subscription

Employee Assistance Program

Student loan forgiveness programs

Job summary

The Harris Center for Mental Health and IDD is seeking an Administrative Assistant II to support daily operations, prepare correspondence, and manage department time and leave records. This role involves routine clerical tasks, meeting support, and receptionist duties, with additional responsibilities across IT ticketing and document processing.

Ideal candidates will have a High School Diploma (or GED) and at least 2 years of related experience, strong organizational skills, and the ability to

Qualifications

• High School Diploma or GED.
• 2 years related experience required.
• Excellent communication and organizational skills.
• Proficient in clerical tasks and office software.

Responsibilities

• Produce and proofs correspondence, documents and related forms.
• Correspond with Purchasing Department to ensure order paperwork is complete for supplies.
• Organize and distribute supplies from the vendor.
• Organize minutes and agendas for upcoming meetings.
• Answer phones and take messages for the Quality Improvement Department Director.
• Process outgoing and incoming mail.
• May serve as timekeeper for the department.
• Enter IT tickets and troubleshoot IT problems as a super-user for IT.

Skills

Self-starter

Interpersonal skills

Analytical thinking

Independent work

Education

High School Diploma

Job description

Brief Description

The Harris Center for Mental Health and IDD (\"The HARRIS CENTER\") is looking for a Administrative Assistant II to join our team. The Administrative Assistant 2 prepares correspondence and reports, takes meeting minutes, and records department time & leave. The position handles routine clerical tasks and general reception duties. Duties may include the following: maintaining records; receiving, preparing, or verifying documents; searching for and compiling information and data; responding to routine requests; and using judgment & initiative to determine necessary response/action in non-routine situations.

Your Role In Action

• Produce and proofs correspondence, documents and other related forms.


• Corresponds with the Purchasing Department to ensure the ordering paperwork is in order to order supplies from the supplies vendor.


• Organizes order and distribute supplies from the supplies vendor.


• Organize minutes and agenda for upcoming meetings.


• Answer phone calls and take messages for the Quality Improvement Department Director.


• Process outgoing and incoming mail.


• May serve as timekeeper for the department.


• Research, copy, scan, fax and organize Department documents.


• Serve as a super-user for the IT Department, entering IT tickets, troubleshoot IT problems.


• Correspond, process and follow up with the proper paperwork for furniture, equipment and supply orders.


• Schedule meetings as needed and requested.


• Complete recommend to hire paperwork and ensure that it gets to Human Resources.


• Organize and book conference rooms for meetings.


• Assist with the onboarding of new staff into the Department.


• May serve as departmental FAD.


• Performs other related duties as assigned.

Education

• High School Diploma or general education degree (GED).

Experience

• 2 years related experience required


• Previous experience with filing, organizing, scheduling and typing.

Required Knowledge, Skills & Abilities

• Motivated, self- starter with the ability to work within a fast-paced environment.


• Good interpersonal and public relations skills required.


• Solid analytical, creative and problem-solving abilities.


• Able to work well independently

About Us

The Harris Center is the state-designated Local Mental Health Authority and Local Intellectual and Developmental Disability (IDD) Authority serving Harris County, Texas. As the largest behavioral and developmental disability care center in Texas, The Harris Center provides care to over 90,000 people and has an annual budget of over $300 million. As part of its mission to transform the lives of people with behavioral health and IDD needs in the third largest county in the United States, The Harris Center provides a full continuum of services at 80 different sites across Harris County. In addition, services are provided in more than 40 different languages as well as sign language in order to better serve what is one of the largest communities in the nation. By utilizing the unique expertise of its more than 2,500 employees, The Harris Center is committed to meeting the behavioral health and IDD needs of Harris County residents and giving them hope to live to their fullest potential.

What Else You Should Know

This posting is associated with position #1023

What We Have To Offer

The Harris Center not only offers a competitive salary but also a suite of excellent benefits designed to enrich your life both professionally and personally. Imagine a future with a robust retirement plan complemented by our generous company matching - a testament to our investment in your long-term financial well-being. Experience the unique advantage of our prior service credit, accelerating your journey towards a more substantial Paid Time Off accrual, empowering you to enjoy well-deserved breaks. Enjoy Cell Phone Discounts, exclusive entertainment deals through Tickets at Work, and a free Headspace subscription for mental wellness. Additionally, our Employee Assistance Program supports your overall well-being. Take advantage of significant financial relief through student loan forgiveness as a valued member of The Harris Center team. As a qualifying entity, our employees are eligible for various student loan forgiveness programs, designed to alleviate the financial burdens associated with higher education. Contributes to suicide care and prevention by embracing our values and applying a trauma-informed approach rooted in safety, trust, choice, collaboration, and empowerment.