Administrative Assistant II Research

Partner's Healthcare; Brookline (MA); Hybrid; USD 25,000 - 36,000; Full time

Benefits offered by this job

Hybrid work

Job summary

The Brigham and Women's Hospital, Inc. is seeking an intermediate-level Administrative Assistant to provide routine support for a department under moderate supervision.

Duties include coordinating and scheduling, preparing reports, meeting minutes, travel arrangements, and expense reimbursements. The role requires strong MS Office skills, proofreading ability, excellent communication, and reliable time management.

Qualifications

• High School Diploma or equivalent required.
• Experience with administrative support preferred.
• Familiarity with medical terminology is a plus.

Responsibilities

• Prepare reports, meeting minutes and correspondence.
• Create and edit documents, spreadsheets and presentations.
• Manage schedules, arrange appointments and travel itineraries.
• Coordinate meetings, travel, conference calls, and expense reports.
• Answer and transfer phone calls.
• Assist with transcription and proofreading of literature where needed.

Skills

MS Office proficiency

Proofreading

Verbal & written communication

Time management

Phone etiquette

Documentation and filing

Education

High School Diploma or equivalent

Tools

MS Office Suite

Phone system

Office equipment

Job description

Site: The Brigham and Women's Hospital, Inc.Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary Summary

Specializes in providing routine administrative and secretarial support as directed and under moderate supervision, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, Answer and transfer phone calls, prepare spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, payroll and transcription. This is an intermediate-level support role. Does this position require Patient Care? No

Essential Functions

• -Prepare reports, meeting minutes and correspondence.
• -Create and edit documents, spreadsheets and presentations.
• -Manage schedules, arrange appointments and itineraries.
• -Coordinate meetings, travel, conference calls, and complete expense reports.
• -Answer and transfer phone calls.
• -May perform transcription and proofread and edit literature, prepare applications for department.
• -Remain knowledgeable of business unit policies.
• -May make contacts of a sensitive, complex, and confidential nature.
• -Completes routine tasks under moderate supervision.

Qualifications

EducationHigh School Diploma or Equivalent required or Trade/Technical/Vocational Diploma Related Field of Study preferredCan this role accept experience in lieu of a degree?NoLicenses and CredentialsExperienceAdministrative Assistant or Secretarial Experience 2-3 years required

• Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing.
• Proficiency in MS Office.
• Ability to proofread and edit written documents.
• Ability to use phone system.
• Managing one's own time and the time of others.
• Strong verbal & written communication skills.
• Strong interpersonal, written and oral skills.
• Ability to use standard office equipment.
• Familiarity with medical terminology.

Additional Job Details (if applicable)

Remote Type HybridWork Location 850 Boylston StreetScheduled Weekly Hours 40Employee Type RegularWork Shift Day (United States of America)Pay Range $18.58 - $26.58/HourlyGrade 3

EEO Statement

2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.