Administrative Assistant II (Part-Time)

University Corporation for Atmospheric Research; United States; Hybrid; USD 32,000 - 37,000; Part time

Job summary

University Corporation for Atmospheric Research (UCAR) invites applications for an Administrative Assistant II. This part-time role supports internal staff and external audiences, with hybrid work including 3 days in-office and 2 days remote.

The position emphasizes coordination of meetings and events, travel and financial operations, and collaboration with EdEC Center teams to sustain day-to-day activities.

Qualifications

• High school diploma or equivalent required with 2 years relevant experience.
• Strong written and oral communication, editing, proofreading, and professional etiquette.
• Excellent organization, initiative, and ability to work independently and with a team.

Responsibilities

• Administrative & Event Coordination: manage meeting logistics, room setups, catering, and note-taking for EdEC meetings and events.
• Travel & Financial Operations: plan, book travel, handle expense reimbursements, and manage procurement tasks.
• Collaborative Program Support: work with administrative team and program leads to ensure smooth day-to-day EdEC operations.

Skills

Communication

Organization

Travel Logistics

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Access

Google Apps

Job description

Position Type: Term - Casual (Fixed Term) Visa Sponsored Job: No Relocation Assistance Eligible: No Hiring Range: 21.00 USD - 130.00 USD *Final salary and rates are based on education, experience, and skills relevant to the role.

Pay range for position is $22.89 - 27.03/hour.

Application Closes at 12:00am MST on: 2026-10-17

About the Role

UCAR is excited to announce the job opening for the Administrative Assistant II role. This position is responsible for supporting both internal staff and external audiences like the public, students, postdocs, and faculty. Collaborating with our team, you'll contribute to team success in a hybrid environment with a minimum of one day per week in the office. Additionally, the Administrative Assistant II will provide part-time administrative support to the Education, Engagement, and Early-Career Development (EdEC) Center at NSF NCAR, including the Management Team, Staff, and Sections. NSF NCAR Education, Engagement & Early-Career Development (EdEC) leads the education mission of NSF NCAR by engaging, training, and providing educational development opportunities for the next generation of scientists and engineers, the broader Earth system science community, and the general public. We prepare students and early-career scientists for careers to work in cutting-edge fields such as severe weather observation and modeling, space weather prediction, and new technologies like artificial intelligence and machine learning.

Job Description Responsibilities

• Administrative & Event Coordination
  Manage meeting logistics, room setups, catering, and note-taking for EdEC meetings and events (including up to 16 evening/weekend events annually), alongside general office support and database entry.
• Travel & Financial Operations
  Providing comprehensive travel support, from planning and booking to expense reimbursement, and managing procurement tasks, stipends, and honoraria payments.
• Collaborative Program Support
  Partner with the administrative team, property administrators, section leads, and program specialists to ensure smooth day-to-day operations across EdEC programs.

Required Qualifications

• High school diploma or equivalent; 2 years relevant experience; or a combination of education and experience.

Preferred Qualifications

• Communication & Interpersonal Skills: Strong written and oral communication, editing, proofreading, and professional etiquette, combined with collaborative teamwork across diverse backgrounds and the ability to work independently.
• Organization & Initiative: Advanced organizational skills, multi-tasking abilities, and a demonstrated capacity for initiative and independent problem-solving.
• Technical Proficiency: Advanced skills in standard PC applications (Microsoft Word, Excel, PowerPoint, Access), Google Apps, databases, and network computing environments.
• Operations & Compliance: A thorough understanding of policies, procedures, and practices, with the ability to reliably handle confidential information and assess unique situations appropriately.
• Travel & Logistics: Advanced knowledge of travel logistics, planning, and related administrative procedures.

Work Location Expectations

This position is open to candidates seeking in-person or hybrid (combination of 3 days in-person and 2 days of remote) opportunities. UCAR requires ALL positions to be performed within the U.S., excluding U.S. Territories. Position will be part-time for 10 hours per week.

Additional Job Details

Cover Letter, Resume/CV.

For full consideration, all application materials must be submitted by 12am (MST) at the start of the application deadline. This e‑mail includes areas like supplemental questionnaires and full application processing.

Background checks and/or federal screenings are conducted for candidates selected for hire. UCAR is an Equal Opportunity Employer and welcomes applications from all individuals. We do not discriminate on the basis of race, age, sex, gender identity, disability, veteran status, or any other characteristic protected by law. Applicants are not required to provide age-related information (like date of birth or graduation dates) in initial submissions.

For sponsored positions: UCAR can sponsor individuals for H‑1B status only if they are already in the U.S. in H‑1B status or another visa status that allows them to change to H‑1B status within the U.S. UCAR is unable to sponsor new H‑1B visas for individuals who are outside the U.S. and need to obtain H‑1B status through Consular Processing. While UCAR does not prohibit the use of AI tools in job applications, we strongly recommend that applicants submit primarily original work. All roles require compliance with U.S. export control regulations and work location requirements. All hybrid staff are expected to work on‑site approximately 3 days per week.

At NCAR - the National Center for Atmospheric Research - we study weather, water, climate, air quality, and space weather to help protect lives and livelihoods, grow the economy, and enhance our nation’s security and well‑being. We collaborate with research partners to advance the science that makes predictions better and with end users to develop applications for forecasters, farmers, resource managers, retailers, the military, and many other stakeholders.

UCAR - the University Corporation for Atmospheric Research - manages NCAR on behalf of the National Science Foundation. We are a nonprofit consortium of more than 115 colleges and universities with research and training programs in Earth system science. We bring together the academic community and provide the operational management that are both essential to NCAR’s success. UCAR’s community programs, from educational resources to data delivery and other services, extend the reach and impact of NCAR’s world‑class research to the community and society. We seek talented people with diverse backgrounds, training, and skills to join us in our mission of science in service to society. Want to learn more? Visit ucar.edu.