Administrative Assistant II (Part-Time)

University Corporation for Atmospheric Research; Boulder (CO); Hybrid; USD 32,000 - 37,000; Part time

Job summary

UCAR's NSF NCAR Education, Engagement & Early-Career Development (EdEC) Center seeks an Administrative Assistant II to support staff and external audiences. In a hybrid environment, you will coordinate meetings, handle travel & expense reimbursements, and assist with program operations.

The role requires a high school diploma or equivalent and at least 2 years of relevant experience, with strong communication and organizational skills.

Qualifications

• High school diploma or equivalent.
• 2 years relevant experience.

Responsibilities

• Administrative & event coordination: manage meeting logistics, room setups, catering, and note-taking for EdEC meetings and events.
• Travel & financial operations: plan and book travel, process expense reimbursement, and manage procurement tasks.
• Collaborative program support: partner with the administrative team, section leads, and program specialists for day-to-day EdEC operations.

Skills

Communication

Organization

Tech Proficiency

Compliance & Policies

Travel Logistics

Education

High school diploma or equivalent

Job description

remote type: Location Type: Hybrid Option Available (Mix of in-person and remote)#**Position Type:**Term - Casual (Fixed Term)#**Visa Sponsored Job:**No**Relocation Assistance Eligible:**No**Hiring Range:**21.00 USD - 130.00 USD*\\*Final salary and rates are based on education, experience, and skills relevant to the role.***Application Closes at 12:00am MST on:**2026-10-17# About the RolePay range for position is $22.89 - 27.03/hour.UCAR is excited to announce the job opening for the Administrative Assistant II role. This position is responsible for supporting both internal staff and external audiences like the public, students, postdocs, and faculty. Collaborating with our team, you'll contribute to team success in a hybrid environment with a minimum of one day per week in the office. Additionally, the Administrative Assistant II will provide part-time administrative support to the Education, Engagement, and Early Career Development (EdEC) Center at NSF NCAR, including the Management Team, Staff, and Sections.NSF NCAR Education, Engagement & Early-Career Development (EdEC) leads the education mission of NSF NCAR by engaging, training, and providing educational development opportunities for the next generation of scientists and engineers, the broader Earth system science community, and the general public. We prepare students and early-career scientists for careers to work in cutting-edge fields such as severe weather observation and modeling, space weather prediction, and new technologies like artificial intelligence and machine learning.# Job Description**Responsibilities****Administrative & Event Coordination*** Manage meeting logistics, room setups, catering, and note-taking for EdEC meetings and events (including up to 16 evening/weekend events annually), alongside general office support and database entry.**Travel & Financial Operations*** Providing comprehensive travel support, from planning and booking to expense reimbursement, and managing procurement tasks, stipends, and honoraria payments.**Collaborative Program Support*** Partner with the administrative team, property administrators, section leads, and program specialists to ensure smooth day-to-day operations across EdEC programs.## **Required Qualifications****Education*** High school diploma or equivalent;* 2 years relevant experience;+ Or a combination of education and experience.# Preferred Qualifications***Preferred Knowledge, Skills, and Abilities**** **Communication & Interpersonal Skills**: Strong written and oral communication, editing, proofreading, and professional etiquette, combined with collaborative teamwork across diverse backgrounds and the ability to work independently.* **Organization & Initiative**: Advanced organizational skills, multi-tasking abilities, and a demonstrated capacity for initiative and independent problem-solving.* **Technical Proficiency**: Advanced skills in standard PC applications (Microsoft Word, Excel, PowerPoint, Access), Google Apps, databases, and network computing environments.* **Operations & Compliance**: A thorough understanding of policies, procedures, and practices, with the ability to reliably handle confidential information and assess unique situations appropriately.* **Travel & Logistics**: Advanced knowledge of travel logistics, planning, and related administrative procedures.**Work Location Expectations:**This position is open to candidates seeking in-person or hybrid (combination of 3 days in-person and 2 days of remote) opportunities. UCAR requires ALL positions to be performed within the U.S., excluding U.S. Territories.**Additional Job Details:** Position will be Part-Time for 10 hours per week.# Application RequirementsCover Letter, Resume/CVFor full consideration, all application materials must be submitted by ***12am (MST) at the start of the application deadline***. These should highlight how your skills and experiences align with the responsibilities of this position. We recognize that no candidate will meet 100% of the listed qualifications. If you believe your background has prepared you for success in this role, we encourage you to apply.Supplemental questionnaires are often requested in lieu of a cover letter, where you address critical skills needed for the position. Your answers will be read and weighed equally to your resume and should provide specific, detailed, and informative responses based on your direct and previous work experiences.and/or federal screenings are conducted for candidates selected for hire.*UCAR is an Equal Opportunity Employer and welcomes applications from all individuals. We do not discriminate on the basis of race, age, sex, gender identity, disability, veteran status, or any other characteristic protected by law. Applicants are not required to provide age-related information (like date of birth or graduation dates) in initial submissions.**For sponsored positions: UCAR can sponsor individuals for H-1B status only if they are already in the U.S. in H-1B status or another visa status that allows them to change to H-1B status within the U.S. UCAR is unable to sponsor new H-1B visas for individuals who are outside the U.S. and need to obtain H-1B status through Consular Processing.**While UCAR does not prohibit the use of AI tools in job applications, we strongly recommend that applicants submit primarily original work.**All roles require compliance with U.S. export control regulations and work location requirements. All hybrid staff are expected to work on-site approximately 3 days per week.*NSF NCAR, located in Boulder, Colorado, is one of the world's premier scientific institutions. Our internationally recognized staff and research program is dedicated to **advancing knowledge, providing community-based resources, and building human capacity in Earth system science.** NSF NCAR is sponsored by the U.S. National Science Foundation (NSF) and managed by the University Corporation for Atmospheric Research (UCAR). Learn more about the work ofmanages NSF NCAR on behalf of the U.S. National Science Foundation. UCAR is a nonprofit consortium of more than 130 North American colleges and universities **focused on research and training in the Earth system sciences.** Founded in 1960 to fulfill this role, we are trusted administrators of the financial, human resources, facilities, and information technology functions that are essential to NSF NCAR's success.### Work with UsLearn more about opportunities for, & .UCAR is committed to providing flexible work arrangements to promote work/life balance. Many positions are eligible for hybrid (three days in office per week) and/or a flexible work schedule. All positions must be performed within the U.S. (excluding U.S. territories).