Administrative Assistant II Logistics Clerk

Kentucky Community and Technical College System; Elizabethtown (KY); On-site; USD 31,000 - 37,000; Full time

Job summary

The Kentucky Community and Technical College System is seeking an Administrative Assistant II, working title: Logistics Clerk, for managing shipping and receiving operations. This role involves maintaining accurate records of college assets, conducting safety inspections, and the timely processing of mail and deliveries in a supportive educational environment. Candidates must possess strong problem-solving and interpersonal communication skills with an attention to detail.

Benefits

Health care, vision, dental coverage

Tuition reimbursement/waiver

403(b) retirement plan with employer match

Paid holidays and vacation/sick time

Work-Life Balance

Qualifications

• 2 years experience with Associates Degree or 4 years experience with High School Diploma required.
• Knowledgeable in database systems and able to maintain electronic records.

Responsibilities

• Manage shipping and receiving of mail and parcels.
• Update space management system and manage surplus inventory disposal.
• Conduct safety inspections for campus facilities.

Skills

Problem-solving

Interpersonal communication

Attention to detail

Education

Associates Degree

High School Diploma

Job description

Title: Administrative Assistant II Logistics Clerk

Salary Range: 31,680.00

Contract Term Length:12 Months

Standard Hours:37.5

Work Location:On-Site

FLSA Status: Non-Exempt

College: Elizabethtown Community & Technical College

Campus Location: Elizabethtown CTC

Department: Facilities

Total Rewards

Elizabethtown Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

ECTC is seeking an Administrative Assistant II, working title: Logistics Clerk to manage all aspects of shipping and receiving for postal and parcel, and maintain accurate records of college assets.

Job Duties:

Responsibilities will include but are not limited to:

• Tags new equipment upon receipt, enters items into the inventory management system, and produces asset management data annually; continuous involvement in the relocation of assets.
• Timely and accurate delivery and retrieval of mail and parcels; meter outgoing mail; print shipping labels; maintain accurate shipping records; inspect incoming parcels for damage.
• Process and deliver bulk mail to USPS; knowledgeable of bulk mail procedures/policy
• Assist with document shredder bins/pickup.
• Unlock office and classroom doors and turn on lights on campus; retrieve keys from drop box.
• Responsible for US & State Flags condition and position.
• Update the space management system by routinely reviewing and updating room records in Archibus software.
• Manage and oversee surplus inventory disposal and post surplus items on GovDeals.com auction website.
• Complete safety walk-through inspections for fire suppression systems, associated water risers, fire/security alarm panels and AED machines on a weekly basis; report concerns to Safety Operations Manager.
• Monitor door access database for campus safety and efficiency; knowledgeable of software to adjust building/door schedules as needed.
• Responsible for two-way radio locations, condition, and replacement.
• Issue and maintain parking passes.
• Inventory and restock paper around campus.
• Assist Safety Officer with campus events with barricades and directional signage.

Minimum Qualifications:

Associates Degree and 2-years experience or high school diploma and 4-years experience.

Preferred Qualifications:

Additional Skills Requested:

Successful candidates should demonstrate:

• Knowledgeable of database systems and records maintained electronically
• Strong problem-solving skills are required.
• Strong interpersonal communication and relationship-building skills.
• Independent self-starter with attention to detail; ability to organize workload, adapt quickly to change and deliver under deadline pressure.

Employee Rights -Employee Polygraph Protection Act

Equal Opportunity Employer -The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.