Administrative Assistant II- Inpatient Nursing

Advocate Health; Milwaukee (WI); On-site; USD 36,000 - 48,000; Full time

Job summary

Advocate Health is seeking an Administrative Assistant to provide complex administrative support within the Aurora Medical Group network in Milwaukee. The role entails scheduling, document preparation, file maintenance, and research to support leadership and staff.

You will help ensure a smooth workflow and strong team collaboration in a patient-centered ambulatory setting. Primary duties include calendar management, travel arrangements, expense reporting, meeting organization, and handling

Qualifications

• Relieves leadership and staff of administrative details using judgment and discretion.
• Supports reception, scheduling, document development, and file maintenance.
• Handles research and generates reports as needed.

Responsibilities

• Schedules and maintains calendars for appointments, meetings, and travel.
• Assists with travel arrangements and expense reporting.
• Organizes meetings with agenda, site, food/beverage, technology and documents.
• Greeting visitors, screening calls, and providing procedural information.

Skills

Administrative support

Scheduling

Event planning

Project management

Independent problem-solving

Attention to detail

Communication

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Job Description Summary:

Provides complex administrative support, including reception, scheduling, document development, file maintenance, and research. Relieves leadership and other staff of administrative details, using judgment and discretion to solve complex office situations and plan/expedite workflow.

Where You Will Work

Aurora Medical Group (AMG) is part of Advocate Health, one of the nation's largest nonprofit health systems. With more than 350 locations across Illinois and Wisconsin, AMG offers a wide range of specialties and services, including primary care, medical and surgical care, pediatrics, women's health, behavioral health, and more. Our team is dedicated to delivering exceptional care and improving health outcomes in the communities we serve. Joining AMG means being part of a collaborative, patient-focused environment where innovation and quality care thrive.

We're Looking For:

• High school diploma or equivalent.
• Typically requires3yearsof administrative support experience
• Strong organizational ability and attention to detail.
• Initiative and independent problem-solving.
• Proficiencyin Microsoft Office (Excel, PowerPoint, Word).
• Compiles reports, graphics, and statistical data. Creates reports independently (or with little instruction) and displays data to support needs, including the generation of existing reports.
• Event planning and project management experience
• Operates andmaintainsofficeequipment;may order supplies as needed.

What You'll Do:

Schedule: Monday - Friday, 1st shift. Start time between 7:30am- 8:30am to be established.

As an Administrative Assistant, you'll play a vital role in the care team - supporting leaders, connecting with providers, and helping ensure a seamless experience every day.

As a key member of the ambulatory team, you will:

• Schedules andmaintaincalendars for appointments, meetings, and travel.
• Assistswith travel arrangements and expense reporting.
• Organizes administrative aspects of meetings (agenda, site, food/beverage, technology, documents).
• Answers andscreenscalls,greetvisitors,provideprocedural information, and answers questions related to operational matters.

About This Location:

Aurora St. Luke's Medical Center- 2900 W Oklahoma Ave

Physical Requirements and Working Conditions:

• Normal office environment; occasionalliftingto 20 lbs.
• Prolonged periods of sitting, standing, and keyboard use.

Your feedback matters. Every teammate's voice is vital in shaping our culture and improving care. We value your insights and experiences because they help us grow stronger together.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.