Administrative Assistant II (for Staff)-Recruited

TALENT Software Services; Cambridge (MA); Hybrid; USD 10,000 - 60,000; Full time

Job summary

TALENT Software Services is seeking a detail-oriented Event Assistant to support the planning and execution of major events. This temporary role involves managing event documentation, coordinating logistics, and ensuring excellent customer service in a fast-paced environment. Ideal candidates are proactive, flexible, and possess strong communication skills, with proficiency in Microsoft Suite and familiarity with event registration systems.

Qualifications

• Proactive, flexible, and skilled in multitasking.
• Willing to learn a variety of platforms.
• Strong communication and administrative skills.

Responsibilities

• Manage event documentation and process registration data.
• Coordinate logistics with vendors and internal departments.
• Assist with setup, registration, and post-event follow-up.

Skills

Communication

Multitasking

Customer Service

Tools

Microsoft Suite

Cvent

Job description

We are seeking a detail-oriented, proactive, and flexible Event Assistant to support the planning and execution of two major events: Celebration of Black Alumni (September 12-14, 2025) and Fall Reunion 2025 (October 24-26, 2025). This temporary role is ideal for someone who thrives in both independent and collaborative work environments and is committed to delivering excellent customer service in a fast-paced setting.

• Manage event documentation and process registration data
• Monitor shared inboxes and prepare reports and materials using Microsoft Office
• Coordinate logistics with vendors and internal departments
• Help source and track swag and speaker gifts
• Assemble printed and digital event packets
• Support registration through Cvent and Certain (internal event registration platform)
• Handle attendee updates and serve as the point of contact for printed materials with outside printer
• Assist with setup, registration, and post-event follow-up, including organizing photographs from the event
  
  

Ideal Candidate

• Proactive, flexible, and skilled in multitasking
• Willing to learn a variety of platforms
• Strong communication and administrative skills
  
  

Preferred Skills

• Proficient in Microsoft Suite (Word, Excel, etc.)
• Experience with customer service (answering phones and emails)
• Familiarity with event registration systems (Cvent a plus; but not required)
• Ability to manage multiple tasks and meet tight deadlines
• Ability to lift 30-50 lbs boxes and push carts/dollies
• Other duties as assigned
  
  

Hours

• June-July: 20 hours/week (Hybrid; minimum 1 day/week on-site; additional days on-site as needed)
• August-September: 35 hours/week (including occasional weekends and overtime; Hybrid with 1-3 days/week on-site; additional days on-site as needed)