Administrative Assistant II for Programs

Bowie State University; Bowie (MD); On-site; USD 39,000 - 52,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant II for Programs to provide vital support to the Department of Natural Sciences. This role involves managing administrative tasks, coordinating programs, and supporting faculty and students, particularly in graduate programs. The ideal candidate will possess excellent communication skills, a strong commitment to academic support, and the ability to handle multiple projects efficiently. Join a dedicated team focused on enhancing STEM education and making a significant impact in the academic community. This position offers a competitive salary and a comprehensive benefits package, making it an excellent opportunity for growth and contribution.

Benefits

Tuition remission for eligible dependents

Choice of medical/vision plans

Dental insurance

Prescription insurance

Life insurance

Training and development

Generous leave package

Qualifications

• Two years' experience in administrative staff work required.
• Strong candidates will be team players with leadership potential.

Responsibilities

• Provide complex administrative support for the Department Chair and faculty.
• Assist in managing programs and coordinating administrative activities.

Skills

Excellent communication skills

Interpersonal skills

Leadership ability

Multi-tasking

Experience with underrepresented minorities in STEM

Education

Associate's Degree

Bachelor's Degree

Tools

Microsoft Word 2016

Microsoft Excel 2016

Microsoft PowerPoint 2016

Job description

Administrative Assistant II for Programs

Pay: Competitive

Employment Type: Full-Time

Job Description

Req#: 2826

Job Posting Number: S340NE

Position Title: Administrative Assistant II for Programs

Class Title: Staff

Regular or Contingent II: Regular (PIN)

Desired Start Date: 07/05/2023

FLSA: Non-Exempt

Grade/Range: $39,232 - $51,966

Open Until Filled: Yes

Duties and Responsibilities

The Department of Natural Sciences is seeking excellent candidates for the Administrative Assistant II for Programs. The successful candidate will provide a variety of complex and confidential administrative and clerical support, communicate information on behalf of the Department Chair, and provide overall support for the Chair, faculty, staff, students, and the Department’s degree programs, with special focus on graduate programs.

Our student-focused department requires a candidate with a strong commitment to providing academic support to promote excellence in teaching and research, as well as a great appreciation for a conducive environment in which experiential learning and strong research activity can thrive to support our current models for high-impact practice in undergraduate and graduate STEM education.

Responsibilities Include:

1. Assisting in the management of assigned programs and coordinating the supervision of the Department of Natural Sciences’ operational unit, especially for the administration of graduate programs.
2. Assisting in the planning and implementation of new or revised programs, procedures, practices, and organization.
3. Conducting studies and analyses of programs, organizations, procedures, or systems of limited scope, or assisting senior specialists in projects that are more complex.
4. Collecting, compiling, and organizing data pertinent to various ongoing studies.
5. Assisting in the preparation of final reports, recommendations, and other information resources for the improvement of the organizational element or its programs.
6. Assisting in planning and coordinating administrative activities, such as the formulation and preparation of the organization’s budgets, grant proposals, and project proposals.
7. Consulting with program head and administrative officials regarding policies, trends, and interpretation of data and program needs following specific instructions.
8. Conducting basic efficiency, time, and cost studies and analyses of work processes and systems.
9. Preparing simple statistical tables and charts, staffing patterns, work flow, and organization charts.
10. Establishing effective communication channels and acting as liaison between the program and officials within and outside the institution.
11. Providing complex administrative secretarial and clerical support; exercising discretion and independent judgment; reading and editing outgoing correspondences for accuracy and style.
12. Exercising initiative in establishing and revising complex and sensitive filing systems.
13. Maintaining the calendar; maintaining the Department of Natural Sciences budget; preparing budget transfers and expense vouchers for approval.
14. Scheduling and coordinating meetings and special projects; preparing agendas and documents, minutes, and summarizing information for reports.
15. Prioritizing multiple projects while maintaining attention to detail and meeting deadlines.
16. Interacting with officials, staff at all levels, and the public courteously and efficiently.
17. Ensuring confidentiality of information.
18. Performing other duties as assigned.

Education

An Associate’s Degree is required. A Bachelor’s degree is preferred.

Experience

Two years’ experience in administrative staff work.

Knowledge Skills and Abilities

1. Excellent communication and interpersonal skills, leadership ability, and demonstrated ability to work in teams.
2. Capability to use new technology to increase productivity for the workplace.
3. Ability to multi-task and meet deadlines as required.
4. Experience working with various stakeholders, such as students, faculty, staff, and administrators.
5. Experience working with underrepresented minorities in STEM.
6. Experience in managing grants and large budgets preferred.
7. Strong candidates will be team players, possess leadership potential, and have experience with minorities in STEM.

Conditions of Employment

Special Requirement: A skills level assessment will be administered to candidates on Microsoft 2016 Word, Excel, and PowerPoint.

Please be advised, COVID-19 vaccinations are not required but encouraged for faculty and staff to be employed at Bowie State University. This protocol is subject to change.

Other

This is a union position.

Bowie State University offers an excellent benefits package! This includes tuition remission for eligible dependents; choice of medical/vision plans, dental, prescription, and life insurance, training and development, and a generous leave package.

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Internal Postings

Bowie State University is a public historically black university in Prince George's County, Maryland, north of Bowie.