Administrative Assistant II, Animation Legal

Sony Pictures Entertainment, Inc; Culver City (CA); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Sony Pictures Animation is seeking an Administrative Assistant II to support a Vice President and attorneys in Culver City. This hybrid role involves managing document flow, scheduling, and various administrative tasks. Ideal candidates will have legal or business affairs experience and strong organizational skills.

Qualifications

• 3+ years’ experience as an administrative assistant preferred.
• Legal or Business Affairs administrative experience preferred.
• Strong computer skills required.

Responsibilities

• Managing document flow and maintaining files.
• Scheduling meetings and handling calendars.
• Processing expense reports and other administrative duties.

Skills

Organizational skills

Interpersonal skills

Communication skills

Problem-solving

Multi-tasking

Tools

Microsoft Office

Google Suites

Adobe Acrobat

Job description

The Sony Pictures Animation Legal Affairs team is looking for an Administrative Assistant II in their Culver City offices. The role supports a Vice President and other attorneys while performing a variety of administrative duties, including coordinating a busy calendar, filing and other administrative duties. The candidate must be comfortable around a service dog.

Core Responsibilities:

• Managing document flow, including creating and maintaining paper and electronic files
• Demonstrated proficiency in formatting, proof reading, and finalizing a variety of agreements using Microsoft Word and Goggle Docs, including using track changes and generating tables of contents
• Experience with Adobe Acrobat for creating, editing, and converting PDF documents, including combining files and obtaining digital signatures from multiple approvers and parties
• Gathering required paperwork from talent for agreements and payment processing
• Handle execution, distribution, follow-up and filing of agreements
• Updating databases and lists
• Maintain detailed status reports
• Scheduling meetings and handling calendar
• Processing expense reports
• Other general administrative duties (processing mail, copying, etc.)
• Miscellaneous duties as required

Qualifications:

• 3+ years’ experience as an administrative assistant is preferred
• Legal or Business Affairs administrative experience with a law firm or major studio is preferred.
• Strong computer skills (Microsoft Office and Google Suites)
• Exceptional organizational and interpersonal skills
• Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
• Must be able to meet deadlines
• Must be flexible – an ability to work well in an environment where needs and priorities are subject to revision
• Common sense, dependability, discretion and attention to detail are required
• Must be a self-starter with a team-player attitude
• Excellent communication skills – written and oral (must have a professional and courteous demeanor)
• Must be able to develop innovative ways to solve any problems that may arise

Additional Note:

• This position is currently a hybrid work environment with both in-office and remote workdays, it is not a fully remote position