Administrative Assistant II, Animation Legal

Lensa; Culver City (CA); Hybrid; USD 66,000 - 100,000; Full time

Job summary

A legal team at a leading entertainment company in Culver City seeks an Administrative Assistant II to support their attorneys and manage various administrative duties. The role involves calendar management, document handling, and utilizing Microsoft and Google tools. Ideal candidates should have strong organizational skills and experience in a similar environment.

Qualifications

• 3+ years’ experience as an administrative assistant preferred.
• Legal or Business Affairs administrative experience preferred.
• Strong computer skills with Microsoft Office and Google Suites.

Responsibilities

• Managing document flow, including creating and maintaining files.
• Formatting and finalizing agreements using Microsoft Word and Google Docs.
• Gathering required paperwork for agreements and payment processing.

Skills

Organizational Skills

Interpersonal Skills

Communication Skills

Multi-tasking

Attention to Detail

Tools

Microsoft Office

Google Suites

Adobe Acrobat

Job description

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Lensa partners with DirectEmployers to promote this job for Sony Pictures Entertainment.

The Sony Pictures Animation Legal Affairs team is looking for an Administrative Assistant II in their Culver City offices. The role supports a Vice President and other attorneys while performing a variety of administrative duties, including coordinating a busy calendar, filing and other administrative duties. The candidate must be comfortable around a service dog.

Core Responsibilities

• Managing document flow, including creating and maintaining paper and electronic files
• Demonstrated proficiency in formatting, proof reading, and finalizing a variety of agreements using Microsoft Word and Goggle Docs, including using track changes and generating tables of contents
• Experience with Adobe Acrobat for creating, editing, and converting PDF documents, including combining files and obtaining digital signatures from multiple approvers and parties
• Gathering required paperwork from talent for agreements and payment processing
• Handle execution, distribution, follow-up and filing of agreements
• Updating databases and lists
• Maintain detailed status reports
• Scheduling meetings and handling calendar
• Processing expense reports
• Other general administrative duties (processing mail, copying, etc.)
• Miscellaneous duties as required
  
  

Qualifications

• 3+ years’ experience as an administrative assistant is preferred
• Legal or Business Affairs administrative experience with a law firm or major studio is preferred.
• Strong computer skills (Microsoft Office and Google Suites)
• Exceptional organizational and interpersonal skills
• Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
• Must be able to meet deadlines
• Must be flexible – an ability to work well in an environment where needs and priorities are subject to revision
• Common sense, dependability, discretion and attention to detail are required
• Must be a self-starter with a team-player attitude
• Excellent communication skills – written and oral (must have a professional and courteous demeanor)
• Must be able to develop innovative ways to solve any problems that may arise
  
  

Additional Note

• This position is currently a hybrid work environment with both in-office and remote workdays, it is not a fully remote position
  
  

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics. To request an accommodation for purposes of participating in the hiring process, you may contact us at [e-mail].

If you have questions about this posting, please contact [e-mail]

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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