ADMINISTRATIVE ASSISTANT II - 79000205

Florida; Fort Myers (FL); Presencial; USD 38.000 - 48.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

Paid holidays

Paid leave

retirement plan

Descripción de la vacante

The Florida Department of Business and Professional Regulation (DBPR) is seeking an Administrative Assistant II for the Fort Myers office. You will perform routine and complex administrative duties, support law enforcement processing, and manage license-related records with accuracy.

Ideal candidates will have clerical experience, proficiency with Word and Excel, and the ability to work independently within statutory timelines and confidential settings.

Formación

• Two years of clerical, secretarial, or administrative experience required.
• Bachelor’s degree not required but preferred in some postings.

Responsabilidades

• Perform daily administrative duties: copying, faxing, organizing and record maintenance.
• Plan and prioritize administrative tasks independently.
• Prepare reports and correspondence using Word and Excel.
• Process and distribute mail and greet visitors and answer calls.
• Assist the public in person, by phone, and by email; process fee receipts.

Conocimientos

Clerical experience

Microsoft Word

Microsoft Excel

Organizational skills

Communication skills

Educación

Associate degree or higher

Herramientas

Microsoft Word

Microsoft Excel

Descripción del empleo

**OPEN COMPETITIVE ANNOUNCEMENT**

Requisition No:886023

Agency: Business and Professional Regulation

Working Title: ADMINISTRATIVE ASSISTANT II - 79000205

Our Organization and Mission

License efficiently. Regulate fairly. Florida counts on the Department of Business and Professional Regulation (DBPR) to ensure important matters are handled well. Responsibilities range from ensuring the safety of food service, maintaining the integrity of real estate transactions, furthering the transparency of condominium governance, and overseeing the qualifications of licensure that ensure work requiring a skilled professional is performed safely and sufficiently.DBPR’s stakeholders include these professionals and their customers alike.

Under the direction of Secretary Melanie S. Griffin, DBPR oversees many of Florida’s professions and industries in the areas above, and many more which can be seen on our website:http://www.myfloridalicense.com/DBPR/.

The Work You Will Do

The Florida Division of Alcoholic Beverages and Tobacco licenses the manufacture, distribution, sale, and service of alcoholic beverage and tobacco products in Florida, including receipt and processing of license applications; collection and auditing of taxes and fees paid by licensees; and enforcement of the laws and regulation of the alcoholic beverage and tobacco industries, pursuant to Chapters 210, 561-565, 567-569, Florida Statutes. The division's three bureaus - Licensing, Auditing and Enforcement - comprise a team of approximately 325 personnel fulfilling the regulatory obligations of the division throughout the state.

This is a highly responsible position within the Bureau of Law Enforcement. If you are seeking a challenging and important position, this is a great opportunity. While this position handles the routine administrative duties of an administrative assistant, you will also work directly with law enforcement officers as a processor of criminal and administrative cases. You will also be required to digitally upload license applications taken from the public as needed. The Bureau’s cases and license processing have statutory timelines therefore the ability to organize and triage assignments is mandatory for success.

Your Specific Responsibilities

This is a Career Service position assigned to the Fort Myers Office Division of Alcoholic Beverages & Tobacco, Bureau of Law Enforcement. Primary duties include:

• Conducts daily administrative functions including copying, faxing, organizing, and maintaining records.
• Performs functions requiring independent decision-making and planning of administrative priorities.
• Prepares reports and correspondence using Microsoft Word & Excel.
• Processes and distributes all mail.
• Receives and assists members of the public in person, by telephone, and e-mail. Responds to questions and receipts payment of fees.

Records accurate license complaints and tracks and prepares cases insuring a timely and proper disposition

Knowledge, Skills, and Abilities

• Knowledge of administrative principles and practices.
• Knowledge of office procedures and practices.
• Knowledge of the methods of data collection.
• Knowledge of the principles and techniques of effective communication.
• Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing.
• Prepares correspondence and administrative reports.
• Understands and applies applicable rules, regulations, policies, and procedures.
• Utilizes problem-solving techniques.
• Works independently.
• Plans, organizes and coordinates work assignments.
• Establishes and maintains effective working relationships with others.
• Two (2) years of clerical, secretarial, or administrative experience is required.
• One year of experience working with Microsoft Word is required.
• One year of experience working with Microsoft Excel is required.
• Must currently possess and maintain a valid State of Florida Driver’s License or if selected, must possess and maintain a valid State of Florida Driver’s License by the date of appointment.
• Must pass a law enforcement level 2 background screening.

Preferred

• Preference will be given to candidates who possess experience working in a law enforcement agency or confidential environment.
• Preference will be given to candidates with an associate degree or higher.

Preference will be awarded to bilingual applicants.

The Benefits of Working for the State of Florida

“ Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• State of Florida retirement package: 3% employee contribution required.
• Nine annual paid holidays and one personal holiday
• Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida
• Ability to earn up to 104 hours of paid sick leave annually.
• The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees.
• The State of Florida provides a $25,000 life insurance policy to eligible employees.
• Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc.
• Tax deferred medical and childcare reimbursement accounts are available.
• Tuition waiver program to attend an approved State of Florida College or University
• This advertisement may be used to fill current and future vacancies within the Fort Myers Office for up to six months from date of opening.

To maintain fairness and integrity in our hiring process, the use of Artificial Intelligence (AI) tools to answer qualifying questions or participate in interviews is strictly prohibited. Applicants must provide their own, authentic responses during all stages of the evaluation and recruitment process. Any candidate found using AI to assist in their answers will be disqualified from consideration

If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

The Florida Department of Business & Professional Regulation is committedto increasing recruitment and hiring of individuals with disabilities andimproving employment outcomes.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at [phone]. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

Special Reminders

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov .

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending on the date of your retirement.

The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses.

The Department of Business and Professional Regulation will only hire U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.

Veterans’ Preference. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location

FORT MYERS, FL, US, 33902 FORT MYERS, FL, US, 33907 FORT MYERS, FL, US, 33908 FORT MYERS, FL, US, 33912 FORT MYERS, FL, US, 33913 FORT MYERS, FL, US, 33916 FORT MYERS, FL, US, 33919 FORT MYERS, FL, US, 33966 FORT MYERS, FL, US, 33994

Nearest Major Market

Fort Myers

Nearest Secondary Market

Cape Coral

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.