Administrative Assistant II

Hackensack Meridian Health; Woodbridge Township (NJ); On-site; USD 31,000 - 44,000; Full time

Job summary

Hackensack Meridian Health is seeking an Administrative Assistant II to support several leaders and ensure smooth departmental operations within a healthcare setting.

This role involves secretarial tasks, scheduling, document preparation, and coordination of reports and budgets using MS Office in a collaborative team environment.

Qualifications

• Proficient in MS Office applications.
• Minimum 2 years of experience in health care or corporate sectors.
• High School diploma or GED. Optional: Associate degree.

Responsibilities

• Schedules appointments and meetings for departmental personnel using scheduling systems.
• Prioritizes calls, transfers, records messages, and delivers them to appropriate personnel.
• Prepares memos, transcribes notes, researches and creates presentations.
• Generates reports, handles multiple projects, and prepares invoices and expense reports.
• Takes and transcribes meeting minutes; distributes mail and manages supplies.

Skills

MS Office

Healthcare experience

Administrative experience

Education

High School diploma/GED

Associate degree preferred

Job description

Overview

Our team members are the heart of what makes us better.

Overview

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

The Administrative Assistant II performs a variety of administrative functions. This position will support a few leaders and provides assistance utilizing secretarial support skills to maintain departmental operation.

Responsibilities

A day in the life of a Administrative Assistant II at Hackensack Meridian Health includes:

• Schedules appointments, meetings or conferences for departmental personnel utilizing interdepartmental and/or hospital wide computerized scheduling systems.
• Prioritizes calls through screening process, transfers calls, records messages, and delivers to appropriate personnel.
• Coordinates special projects as instructed, composes memos, transcribes notes, and researches and creates presentations.
• Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.
• Takes and/or transcribes minutes at meetings.
• Reviews and distributes daily mail correspondence to appropriate personnel.
• Orders office supplies and maintains inventory.
• Maintains up-to-date departmental manuals and files.
• May assist with compiling and developing the annual budget.
• Meets both department and individual goals.
• Adheres to the standards identified in the Medical Center`s Organizational Competencies.

Qualifications

Education, Knowledge, Skills and Abilities Required:

• High School diploma, general equivalency diploma (GED), and/or GED equivalent programs.
• Proficient in MS Office Applications.
• Experience in health care or corporate sectors.
• Minimum of 2 years of experience in the field or in a related area.

Education, Knowledge, Skills And Abilities Preferred

• Associate degree or higher.

Compensation

Minimum rate of $27.13 Hourly

HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package.

Job Duties

The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to:

• Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness.
• Experience: Years of relevant work experience.
• Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training.
• Skills: Demonstrated proficiency in relevant skills and competencies.
• Geographic Location: Cost of living and market rates for the specific location.
• Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization.
• Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered.

Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts.

In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.

HACKENSACK MERIDIAN HEALTH (HMH) IS AN EQUAL OPPORTUNITY EMPLOYER

All qualified applicants will receive consideration for employment without regard to age, race, color, creed, religion, sex, sexual orientation, gender identity or expression, pregnancy, breastfeeding, genetic information, refusal to submit to a genetic test or make available to an employer the results of a genetic test, atypical hereditary cellular or blood trait, national origin, nationality, ancestry, disability, marital status, liability for military service, or status as a protected veteran.

Our Network

Hackensack Meridian Health (HMH) is a Mandatory Influenza Vaccination Facility